Service Contract Admin

Description

Job Description

We are seeking a highly organized and detail-oriented Service Contract Coordinator to provide administrative, logistical, and operational support for the execution and oversight of service contracts. This role serves as a key liaison between vendors, internal stakeholders, and the contracting organization to ensure that all services are delivered in alignment with contractual obligations, timelines, and service level agreements (SLAs).

Primary Responsibilities:

• Serve as the primary point of contact for active service contracts and vendor coordination.
• Track and monitor contract deliverables, performance metrics, billing milestones, and reporting requirements.
• Support the preparation, review, modification, and execution of service contracts, task orders, and change requests.
• Maintain accurate and organized contract records and documentation in compliance with federal, agency, or organizational policies.
• Coordinate with internal departments such as facilities, procurement, finance, and IT to ensure seamless service delivery.
• Assist in budget tracking, invoice review, and validation of charges against contract terms.
• Prepare and deliver status reports, compliance summaries, and performance scorecards for internal and external stakeholders.
• Support internal and external audits, ensuring compliance with regulatory standards including FAR, DFARS, or other agency-specific policies.

• TS/SCI w/ Poly Clearance is required
• High school diploma or equivalent required.
• 2-4 years of experience in contract administration, procurement, compliance, or a related business function.
• Basic understanding of contract lifecycle management (CLM), including contract negotiation, execution, and close-out processes.
• Familiarity with Federal Acquisition Regulation (FAR) and/or Defense Federal Acquisition Regulation Supplement (DFARS) compliance.
• Experience supporting or coordinating activities related to contract compliance, risk identification, and customer/vendor communication.
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to maintain accurate records and documentation.
• Ability to communicate effectively across teams and with external stakeholders (e.g., subcontractors, customers).
• Strong attention to detail, organizational skills, and ability to manage multiple tasks independently under limited supervision.

• Associate's degree or higher in Business Administration, Legal Studies, Contract Management, or a related field.
• Familiarity with DFARS Business Systems (e.g., Material Management and Accounting System [MMAS], Property Management).
• Experience supporting international contracting and export compliance (e.g., ITAR/EAR regulations).
• Knowledge of subcontractor sourcing, diversity requirements, and cost management practices.
• Experience in customer relationship management (CRM) and/or using CRM tools to support contract oversight.
• Relevant certifications such as: Certified Federal Contracts Manager (CFCM), Certified Commercial Contracts Manager (CCCM), Certified Professional Contract Manager (CPCM) (from NCMA)
• Understanding of intellectual property (IP) management in relation to contracts.
• Experience with contract review, risk assessment, and creating or interpreting strategic plans related to contract execution.