Administrative Coordinator - Antarctica

Description

Are you ready for a rewarding career challenge?

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If this sounds like an environment where you can thrive, keep reading!

The McMurdo Area Management Senior Administrative Coordinator will be responsible for a broad range of administrative and organizational support functions while deployed to McMurdo Station as part of the Antarctic Support Contract (ASC). This position will primarily support the on station office of the National Science Foundation (NSF).

• Vision: Expanding our scientific reach in Antarctica through increased operational and logistical effectiveness.
• Mission: To provide the operational and logistical platform necessary for the U.S. to conduct world-class science in Antarctica and maintain its active and influential presence on the continent.

• Responsible for providing administrative support to ASC area management, senior leadership and McMurdo Station functional areas as required.
• Actively support ASC programmatic goals, deliverables, metrics and contractual obligations.
• Duties to include meeting scheduling and meeting facilitation.
• Act as a point of contact for ASC area and station management
• Proactive problem solving, information management and documentation.
• Provide clear, timely and professional communication with ASC and The National Science Foundation (NSF) and external agency personnel.
• Ensure professional management of confidential information, situations and documentation in accordance with all applicable policies, regulations and laws.
• Physical activities require standard office-based tasks and occasional lifting in accordance with current Environmental, Health, and Safety (EH&S) policies
• Perform other duties as required and applicable including but not limited to:
• Support Emergency Operations Center (EOC) recorder role on a rotating 24/7 on-call basis.
• Record, collate, edit, authorize and distribute meeting minutes.
• Request, collate, edit and publish station reports on a regular timeline.
• Provide review and editing to policy and procedure documents.
• Update and distribute key informational products including organizational charts, personnel rosters or phone lists.
• Proactively manage office space allocation for all of ASC, including subcontractors
• Assist in tracking ongoing projects, tasks, and deadlines; follow-up as needed to ensure timely completion.
• Provide station orientations, tours and support functions to newly arrived and/or distinguished visitor personnel.

• High school diploma and 5+ years of prior related experience
• Excellent written and verbal communication skills, with demonstrated experience developing briefings
• Familiar with business, scientific and/or military documentation and correspondence
• Must possess demonstrated professionalism, customer service focus, strong organizational and interpersonal skills
• Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Teams, Outlook, and MS
• Excel) with particular emphasis on word processing, presentation, and spreadsheet applications.
• Proficiency in Adobe Acrobat Pro
• Experience with administering processes that ensured security and integrity of confidential, and/or controlled data in accordance with established procedures.

• Willingness and ability to deploy to Antarctica for extended periods
• Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica
• Successful completion of drug screening and background check required by employer
• Successful completion of Federal Background Check required by the NSF
• Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position.
• Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position.
• Must participate in community programs, such as "house-mouse" (chores), "daisy-picking" (cleaning-up around the station), recycling efforts & safety objectives.
• Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship is required for facility credentials/authorization at this work location.

• Previous Antarctic deployment to McMurdo Station
• Related experience in a scientific, government, DOE, or military office setting.