Who We Are
At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.
The Role
The key responsibilities of the role include managing communication as the primary point of contact between executives and both internal and external clients, efficiently handling incoming calls, messages, and correspondence. The position also involves maintaining executives' calendars, arranging meetings, and providing reminders to ensure optimal time management. Additionally, the role requires coordinating travel arrangements, which includes booking flights, accommodations, and transportation, as well as preparing itineraries and managing travel-related expenses.
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Organizing and coordinating meetings is another critical aspect, which entails preparing agendas, taking minutes, and following up on action items. Document management is essential, involving the drafting, reviewing, and managing of correspondence and reports while maintaining filing systems and ensuring the confidentiality of sensitive information. The role also encompasses office management tasks, such as monitoring office supplies, researching suppliers, and managing procurement processes to maintain an organized and efficient office environment. Furthermore, the position supports various projects by conducting research, compiling data, and preparing presentations.
To qualify for this role, candidates should have proven experience as an Executive Administrative Assistant or in a similar capacity. Technical proficiency in office management systems and a strong command of MS Office (Word, Excel, PowerPoint) are essential. Excellent verbal and written communication skills in English, along with exceptional organizational and multitasking abilities, are required. Candidates must also demonstrate discretion in handling confidential information. Preferred qualifications include a degree in business administration or a related field, as well as strong analytical and problem-solving skills to anticipate the needs of executives.
Who You Are
Required Skills and Qualifications Experience:
Proven experience as an Executive Administrative Assistant or in a similar role.
Technical Proficiency: Strong knowledge of office management systems and proficiency in MS Office (Word, Excel, PowerPoint).
Communication Skills: Excellent verbal and written communication skills in English.
Organizational Skills: Exceptional organizational and multitasking abilities, with a keen attention to detail.
Discretion: Ability to handle confidential information with integrity and professionalism.
Preferred Qualifications Education: A degree in business administration or a related field is preferred.
Problem-Solving Skills: Strong analytical skills and the ability to anticipate the needs of executives.
- Required Experience: 3-4 years of work experience
- Fluency in Japanese (N1-N2 level) and English.
- Proven experience as an executive administrative assistant or in a similar role.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle sensitive information with discretion.
- Strong attention to detail and problem-solving skills.
Preferred Qualifications:
- Experience working in a multinational company.
- Familiarity with Japanese business etiquette and culture.
Being You
Diversity is a whole lot more than what we look like or where we come from, it's how we think and who we are. We welcome people of all cultures, backgrounds, and experiences. But we're not doing it single-handily: Our Kyndryl Inclusion Networks are only one of many ways we create a workplace where all Kyndryls can find and provide support and advice. This dedication to welcoming everyone into our company means that Kyndryl gives you - and everyone next to you - the ability to bring your whole self to work, individually and collectively, and support the activation of our equitable culture. That's the Kyndryl Way.
What You Can Expect
With state-of-the-art resources and Fortune 100 clients, every day is an opportunity to innovate, build new capabilities, new relationships, new processes, and new value. Kyndryl cares about your well-being and prides itself on offering benefits that give you choice, reflect the diversity of our employees and support you and your family through the moments that matter - wherever you are in your life journey. Our employee learning programs give you access to the best learning in the industry to receive certifications, including Microsoft, Google, Amazon, Skillsoft, and many more. Through our company-wide volunteering and giving platform, you can donate, start fundraisers, volunteer, and search over 2 million non-profit organizations. At Kyndryl, we invest heavily in you, we want you to succeed so that together, we will all succeed.
Get Referred!
If you know someone that works at Kyndryl, when asked 'How Did You Hear About Us' during the application process, select 'Employee Referral' and enter your contact's Kyndryl email address.