Executive Administrative Assistant

Who We Are

At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.

The Role

We are seeking a highly organized and proactive Executive Administrative Assistant to join our Global Administration (GA) team, part of Kyndryl's Enterprise Operations. Based in Italy, this role will provide dedicated support to a select group of senior executives located across various countries. As a member of a global community of over 185 administrative professionals supporting more than 750 executives, you will contribute to delivering best-in-class administrative services tailored to individual needs. The ideal candidate will demonstrate exceptional communication skills, discretion, and the ability to manage complex schedules and logistics with minimal supervision. This position offers a unique opportunity to build trusted partnerships, work in a dynamic international environment, and grow within a team committed to excellence, continuous learning, and career development.

Roles and Responsibilities

• Plan, organize, and manage senior-level meetings and events from start to finish, including scheduling, reserving meeting space, ordering catering, planning dinners, developing and managing agendas, and preparing materials
• Draft and edit communications on behalf of executives
• Communicate effectively with internal and external contacts, demonstrating professionalism and clarity
• Create comprehensive travel packages for business trips with minimal instruction, including flights, accommodations, and itineraries
• Proactively engage in planning and forecasting meetings involving executives, staff, and external stakeholders
• Assist in tracking organizational action items and monitoring the status of tasks and initiatives
• Manage executives' schedules, making independent decisions to prioritize and optimize time allocation. Prioritization is key to ensuring time is used effectively and focused on high-impact areas.

• Strong oral and written communication skills in English
• Advanced calendar management across time zones
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Concur/Expense tools
• Experience coordinating meetings, events, and classes with attention to detail.

• Familiarity with Microsoft Copilot or similar AI productivity tools
• Experience supporting executives in a multinational environment.