Talent Operations Administrative Support

JOB DESCRIPTION

Provide administrative and operational support for the Talent Strategy & Operations function. This role will manage vendor coordination (including meetings, contract payments, and negotiation timelines), and provide systems coordination support for Oracle HCM technology cycles. The position requires strong organizational skills, timeline management, and the ability to communicate effectively across vendors, systems teams, and internal stakeholders. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion, and safety.

RESPONSIBILITIES

• Coordinate and schedule vendor meetings; prepare agendas, take minutes, and ensure timely follow-up.
• Track vendor contracts, payments, renewals, and negotiation timelines; escalate delays or risks.
• Partner with Sourcing, Legal, and Finance to ensure compliance with contract terms and payment cycles.
• Assist with systems and technology meetings related to Oracle HCM and other Talent platforms.
• Track and monitor Oracle HCM update cycles and timelines; provide reminders, documentation, and coordination support to systems teams.
• Prepare and maintain reports, dashboards, and documentation for leadership review.
• Maintain accurate records of contracts, vendor contacts, and project timelines.
• Create, assemble, and distribute materials for meetings, presentations, and system updates.
• Provide customer service that makes internal and external partners feel supported, informed, and appreciated.
• Must be able to perform the essential job functions of this position with or without reasonable accommodation.

• Strong organizational and project management skills with attention to detail
• Strong collaboration and relationship-building skills across multiple stakeholders
• Ability to manage multiple priorities and projects in a fast-paced environment
• Proficient in Microsoft Office products (Excel, Word, PowerPoint)
• Self-motivated with strong initiative and ability to work independently

• Associate's Degree in Business, HR, or related field
• 1-2 years of administrative or operations support experience
• Prior experience coordinating vendor contracts & payment processes