Regional Construction Director Administrative Assistant

JOB DESCRIPTION

Position Summary:
Support the Regional Construction Director, Construction Managers, and Project Managers with administrative duties associated with Facility Engineering Regional Construction. Role model and demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety of others.

RESPONSIBILITIES

Essential Job Functions:
• Set up and maintain core project information, primarily through the use of our Construction Project Management System.
• Administer expense accounts and credit cards.
• Organize and maintain electronic and/or hard copy files and department schedules through site|folio
• Ability to run reports from internal applications
• Assist in collecting, organizing and analyzing data from reports.
• Champion training and support for department on new systems/software.
• Complete the associate on-boarding process and separation documents.
• Bid process coordination, preparation, scheduling, award communications and tracking.
• Assist project managers in the preparation and distribution of contracts and support contract administration.
• MS Excel report preparation and updates utilizing information from site|folio, ePRO, Business Objects and other Kroger systems.
• Prepare communications to both internal and external stakeholders that are clear and concise, supporting efforts to significantly improve associate and vendor engagement.
• Set up meetings and conference calls, and maintain department calendars.
• Produce and assemble materials and documents needed for meetings, training sessions and presentations.
• Transcribe and/or compose letters, memos, punchlists and reports, and distribute.
• Assist project managers with confirming project closeout responsibilities are completed.
• Support efforts to document and resolve any jurisdictional/agency requirements.
• Work with Minority & Women's Business Enterprise (M/WBE) Champion to maintain master list of vendors, track participation and report to G.O.
• Book travel arrangements, (air, hotel and rental car) as requested for weekly travel and department meetings.
• Other administrative duties, including answering phones, plotting plans, copying, scanning documents, etc.
• Must be able to perform the essential functions of this position with or without reasonable accommodation.

Desired Previous Job Experience
• 3 plus years of secretarial/administrative support experience with customer focus
• Basic knowledge of construction industry
• Prior experience with supporting several managers
Minimum Position Qualifications:
• Proven administrative and organizational skills
• Strong attention to detail
• Self-directed; proven ability to plan, organize work and follow responsibilities through completion
• Excellent interpersonal skills, including verbal communication, listening skills, diplomacy in dealing with people, ability to work in a team environment
• Proficient in Microsoft Office with the ability to learn new computer program
• Knowledge of basic accounting principles
• A high degree of confidentiality is required
• Ability to travel independently