Executive Admin Assistant (On-Site)

This role is based at our Corporate Office in Menomonee Falls, WI. You'll work onsite from Monday through Thursday, with the option to work remotely on Fridays.

About the Role

As Executive Administrative Assistant, you will support the executive board on daily administrative functions related to meetings, calendars, projects and print and copy activities.

What You'll Do

• Maintain executive calendars and support with emails as needed
• Coordinate all meetings, including agendas, refreshments and meals, meeting rooms and invitations
• Ensure timely and appropriate responses to incoming mail and email, including drafting written responses to all levels of management and key resources and customers
• Set up and maintain email lists and access to meeting rooms
• Order and maintain supplies and equipment for the department
• Prepare and publish reports, presentations and spreadsheets
• File and maintain department records and other necessary documentation
• Schedule and process expense settlements
• Additional tasks may be assigned

• Excellent time management and organization skills
• Strong attention to detail
• Typing capability of 70 WPM and with excellent proofreading ability
• Advanced knowledge of Microsoft Office Suite
• Ability to maintain high levels of confidentiality
• Adept problem-solving abilities
• High School diploma

• Associate Degree, Technical School Training, Paralegal or comparable training