Vendor Administrator

Overview

The KETTLER Procurement and Contracts Management team is seeking a Vendor Administrator to join their team in this new and impactful role. This role will be ideal for someone who is intersted in progressing into a Contracts Administrator role, if successful. Details include, but are not limited to; 

Responsibilities

• New Vendor creation and existing vendor maintenance.
• Performs basic and routine vendor management functions in accordance with established procedures.
• Participate in and maintain functional relationships with key internal and third-party partners.
• Implement plans as directed.
• Completes all responsibilities in an accurate and timely manner and meets all production standards.
• Monitor Vendor Management mailbox, provide responses to questions and inquiries.
• Provide support for contracts, and other vendor related questions as needed.
• Run reports and metrics are required.
• Assist in the administration of invoices.
• Complete all requests from internal and external customers for account additions and updates.
• Communicate with internal customers on vendor account status.
• Vendor insights and analytics
• Responsible to continuously improve and take ownership for creating process for Vendors to update Vendor Master file in advance of the PO/AP Process
• Analyze and resolve issues with the vendor related processes and data.
• Maintain SOC-1 report tracking.
• Other duties as assigned.
• Experience on similar position will be an advantage, but it is not a must – ultimately it is the desire to learn, problem solving, attitude and blend of customer forward communication and organization skills that count.
• Assist with the strategic assessment of vendor portfolios by leveraging vendor performance reviews, SLAs, product/service enhancements, innovation, and efficiencies.
• Maintains accurate and detailed records for sourcing activities, vendor assessments, and vendor monitoring/management plans.

Qualifications

• Must have at least 1 year experience working in a Contracts, Procurement or Vendor support or related role. 
• In depth knowledge of MS office tools is required. 
• Experience with Yardi VendorCafe experience preferred.
• A team player who is customer service oriented is required. 
• Demonstrated flexibility in a change environment where priorities are shifting is required. 
• Strong quantitative, analytical, problem solving, communication, organizational and interpersonal skills required.