Senior Administrative Assistant

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

Job Description

You are a resourceful Executive Assistant who anticipates the needs of the executive and proactively solves problems. You represent the manager diplomatically at all levels of the corporate hierarchy, and possess superior interpersonal and communication skills. As the gatekeeper of all contacts with the public, clients, and staff, you will maintain a poised attitude under pressure, while demonstrating the highest level of integrity, confidentiality and trustworthiness. You are willing to learn the business and understand how tasks satisfy business needs.

Job Responsibilities:

• Gatekeeper of all contact with the public, clients and staff coming through the executive's office.
• Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment.
• Schedule demanding internal and external meetings; adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering.
• Screen incoming calls and determine the level of priority while using caution in dispensing information.
• Respond and follow up on manager's behalf.
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel.
• Reconcile and timely complete expense reports.

Required Qualifications, Capabilities and Skills:

• Strong PC skills - proficient knowledge of MS Outlook, Word, Excel, PowerPoint, Concur and capable of navigating other internal applications.
• Effective interpersonal skills.
• Fluent in English and Spanish.
• Superior oral and written communication skills.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.
• Advanced ability to organize, prioritize, and seek guidance in managing multiple priorities and functions under time constraints.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.

Preferred Qualifications, Capabilities and Skills:

• At least five years of administrative experience ideally supporting C-Suite Executives or Managing Director level.

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

ABOUT THE TEAM

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.