Business Assistant

Are you ready to make an impact in a fast-paced, high-profile environment? As a Business Assistant, you will play a key role in supporting senior leaders and driving business success. This is an opportunity to showcase your advanced assistant skills, resourcefulness, and commitment to excellence. Join us and help shape the future of our Investment Bank. Your expertise and dedication will be valued as you partner with stakeholders across the organization.

As a Business Assistant in the Investment Bank, you will support senior leaders within a dynamic and fast-paced team. You will leverage your advanced assistant skillset to drive business and client deliverables, while maintaining a high degree of confidentiality and professionalism. In this role, you will work closely with stakeholders, manage competing priorities, and contribute to the success of the team through your flexibility, diligence, and strong work ethic.

Job Responsibilities

• Manage complex and proactive diary scheduling, including meetings, conference calls, and orchestration of off-sites and town halls
• Partner with internal groups to coordinate travel and entertainment bookings, ensuring compliance with firmwide policies
• Handle internal and external client interactions, including coordination of department scheduling and transactional activities
• Enable and process expenses in line with firmwide policies, escalating and enforcing requirements as needed
• Collaborate with business management and key stakeholders across lines of business
• Utilize internal systems for accurate data entry, reporting, and information collation
• Oversee distribution lists, technology usage, and administrative housekeeping tasks
• Understand and adapt to changing group priorities and business expectations
• Partner with assistants across lines of business to provide coverage as required
• Participate in PowerPoint presentations, projects, and training opportunities as appropriate

• Professional client handling and relationship-building skills
• Full competency in diary management, with sound judgment and ability to manage competing priorities
• Strong executive communication skills, both written and verbal
• Proven experience arranging travel and producing accurate itineraries, with ability to optimize time and costs
• Demonstrated proactivity and ownership in role responsibilities
• High level of technical proficiency
• Strong awareness of expense systems and cost control initiatives
• Polished, professional approach with ability to work under pressure and partner across hierarchies
• Positive, common-sense attitude with ability to drive efficient time management for senior leaders
• Flexible and receptive to change
• High attention to detail and commitment to delivering high-quality results
• Understanding of Investment Bank culture and ability to navigate organizational dynamics
• Strong team player with a solution-oriented mindset
• Ability to act as a role model to peers
• Up-to-date knowledge of firmwide policies and ability to ensure compliance

• Experience supporting senior executives in a financial services environment
• Advanced proficiency in Microsoft Office Suite, including PowerPoint and Excel
• Experience with project management or training initiatives
• Ability to adapt quickly to new technologies and systems
• Experience working in a global organization
• Demonstrated ability to manage confidential information with discretion
• Proven track record of process improvement or efficiency initiatives