Business Assistant EMEA, Investment Bank

Join our dynamic Investment Bank team as a Business Assistant, where you will play a key role in supporting senior leaders and driving business success. This is an exciting opportunity to leverage your expertise in executive support, client management, and operational excellence. You will be part of a collaborative environment that values flexibility, confidentiality, and a strong work ethic. Make an impact by enabling efficient business operations and contributing to our client-focused culture

As a Business Assistant in the Investment Bank, you will support senior leaders in a fast-paced environment. You will leverage your advanced assistant skillset, flexibility, and professionalism to deliver high-quality results. You will work closely with stakeholders across the business, manage competing priorities, and contribute to a culture of excellence and confidentiality.

Job Responsibilities

• Manage complex and proactive diary scheduling, including internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels
• Partner with internal groups to coordinate travel, entertainment bookings, and expense processing in line with firm policies.
• Handle internal and external client interactions, including scheduling and transactional activities.
• Utilize internal systems for accurate data entry, reporting, and information collation.
• Oversee distribution lists, technology usage, and administrative housekeeping tasks.
• Build strong partnerships with business management and key stakeholders across lines of business.
• Adapt to changing group priorities and business expectations.
• Collaborate with assistants across the business to provide coverage as needed.
• Participate in projects, PowerPoint presentations, and training initiatives as appropriate.

• Professional client handling and relationship-building skills.
• Full competency in diary management and ability to manage competing priorities.
• Strong executive communication skills, both written and verbal.
• Proven experience arranging travel and producing accurate itineraries.
• Demonstrated proactivity and ownership in previous roles.
• High level of technical proficiency.
• Strong awareness of expense systems and cost control initiatives.
• Polished, professional approach with the ability to work under pressure.
• Positive attitude and ability to drive efficient time management for senior leaders.
• Flexibility and openness to change.
• High attention to detail and commitment to delivering quality results.
• Understanding of Investment Bank culture and organizational dynamics.
• Strong team player with a solution-oriented mindset.
• Ability to act as a role model to peers.
• Up-to-date knowledge of firmwide policies and ability to ensure compliance.

• Experience supporting senior leaders in a financial services or investment banking environment.
• Advanced proficiency in Microsoft Office Suite, including PowerPoint and Excel.
• Experience with internal systems and reporting tools.
• Prior involvement in project management or training initiatives.
• Ability to quickly adapt to new technologies and processes.
• Experience working in a global, matrixed organization.
• Demonstrated ability to maintain confidentiality and handle sensitive information.