Business Assistant

Job Responsibilities:

• Manage executive calendars, including meetings, conference calls, and large-scale events
• Coordinate travel arrangements and produce detailed itineraries, optimizing time and costs
• Facilitate internal and external client interactions and department scheduling
• Process expenses in line with company policies, ensuring compliance and timely submission
• Partner with business management and key stakeholders across lines of business
• Utilize internal systems for accurate data entry, reporting, and information collation
• Oversee distribution lists, technology usage, and administrative housekeeping
• Adapt to changing group priorities and business expectations
• Collaborate with assistants across teams to provide coverage as needed
• Maintain confidentiality and uphold company policies
• Support a positive and professional team environment

• Demonstrate professional client handling and relationship-building skills
• Show full competency in calendar management and prioritization
• Exhibit strong executive communication skills, both written and verbal
• Arrange travel and itineraries with accuracy and sound judgment
• Display proactivity and ownership in all responsibilities
• Possess advanced technical capabilities
• Maintain strong awareness of expense systems and cost control initiatives
• Present a polished, composed, and professional demeanor under pressure
• Apply a common sense approach to efficient time management
• Remain flexible and receptive to change
• Deliver high-quality results with attention to detail

• Understand the culture and political landscape of an investment bank
• Quickly identify key people and priorities within the organization
• Collaborate effectively as a team player and solution-oriented partner
• Stay current with all company-wide policies and ensure compliance
• Escalate concerns or issues appropriately
• Champion best practices in administrative support
• Adapt to new technologies and systems with ease