Executive Assistant Business Partner 1

Overview

Intuit's Office-of-the-CTO is seeking an experienced Executive Assistant Business Partner (EABP) 1 to provide seamless administrative support. This role will report into the Senior Executive Assistant Business Partner to the CTO and will provide back up support for the Tech Senior EABPs. Requires in-depth knowledge of company operations, policies, and procedures. Manage the Tech Tuesday op mechs calendar and collaborates with internal drivers of Tech Tuesday meetings. Handles details of a highly confidential and critical nature and provides assistance on special administrative projects. Collects and prepares information for use in discussions/meetings. Works on problems of diverse scope where both analyses of data and judgment is required.

• Minimum of 5 years working at the Executive administrative level, preferably supporting senior staff members
• Ability to exercise complete discretion and handle highly confidential information with 100%
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges
• Anticipatory-must be able to plan ahead and identify unforeseen needs
• Adaptability- Embrace change and pivot when changes arise
• Perseverance-ability to see things through completion regardless of obstacles
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
• Cultural steward-Brings an element of fun and caring to the workplace
• Strong familiarity with technology preferred
• Expert level knowledge of Windows desktop computer applications and Microsoft Office (Advanced Word, Excel, PowerPoint) skills and office equipment are essential
• Advanced Outlook calendar management is critical
• Ability to format high level presentations and database applications

• Manage complex and detailed calendars
• Travel coordination and arrangements
• Partner across organizational boundaries to deliver outcomes with other EABPs and business partners
• Plan and support meetings, events/offsites and team motivation
• Ability to tame organized chaos while remaining calm and composed
• Possess a high degree of initiative to take independent action and be able to always exercise proper judgment
• Be trustworthy and able to exhibit a high degree of confidentiality and integrity
• Managing and reconciling expense reports
• Maintain organizational charts and email distribution lists
• Takes initiative on researching, implementing, and improving systems and processes
• Provide timely response to emails, voice-mails, and written correspondence on behalf of manager.
• Budget reports tracked and reconciled with department spending; manager informed
• Liaison to corporate offices and/or other business units/functional groups