Federal Documentation & Policy Specialist

Introduction

A career in IBM Software means you'll be part of a team that transforms our customer's challenges into solutions.

Seeking new possibilities and always staying curious, we are a team dedicated to creating the world's leading AI-powered, cloud-native software solutions for our customers. Our renowned legacy creates endless global opportunities for our IBMers, so the door is always open for those who want to grow their career.

IBM's product and technology landscape includes Research, Software, and Infrastructure. Entering this domain positions you at the heart of IBM, where growth and innovation thrive

Your role and responsibilities

Job Summary:
We seek a detail-oriented, collaborative professional to join our FedRAMP team as a Documentation & Coordination Specialist. In this role, you will be responsible for managing and updating essential documents related to FedRAMP Continuous Monitoring and Change Management processes, ensuring compliance with NIST 800-53 and FedRAMP standards.

Responsibilities:

1. Documentation Management: Maintain up-to-date records of continuous monitoring controls, metrics, baselines, and procedures in alignment with NIST 800-53 and FedRAMP requirements.
2. Change Management Documentation: Oversee the creation, review, and maintenance of change assessment documents, approvals, implementation plans, and post-implementation reviews.
3. Communication Coordination: Facilitate regular communication between Continuous Monitoring and Change Management teams, ensuring alignment on processes, risks, and mitigation strategies. Collaborate with other departments (IT, Security, Compliance) to gather input, disseminate information, and promote interdepartmental collaboration in FedRAMP-related activities.
4. Reporting & Analytics: Generate reports on monitoring effectiveness, change impact analysis, and overall FedRAMP compliance status for senior management and audit purposes.
5. Process Improvement: Identify opportunities to optimize documentation processes, streamline workflows, and enhance overall efficiency in FedRAMP-related activities.

Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders regarding FedRAMP documentation and coordination matters

Required education

Bachelor's Degree

Preferred education

Master's Degree

Required technical and professional expertise

1. Strong knowledge of FedRAMP, NIST 800-53, and other relevant federal security standards.

2. Proficiency in documentation management and process improvement.

3. Excellent written and verbal communication skills in English.

4. Familiarity with document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).

5. Ability to maintain confidentiality and handle sensitive information with discretion.

6. Self-motivated, detail-oriented, and able to work independently or collaboratively in a fast-paced environment.

7. Familiarity with Agile/Scrum methodologies (preferred).

8. Experience in an IT/cybersecurity environment (3+ years) with a focus on documentation management or process improvement.

Preferred technical and professional experience

1. Strong knowledge of FedRAMP, NIST 800-53, and other relevant federal security standards.

2. Proficiency in documentation management and process improvement.

3. Excellent written and verbal communication skills in English.

4. Familiarity with document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).

5. Ability to maintain confidentiality and handle sensitive information with discretion.

6. Self-motivated, detail-oriented, and able to work independently or collaboratively in a fast-paced environment.

7. Familiarity with Agile/Scrum methodologies (preferred).

8. Experience in an IT/cybersecurity environment (3+ years) with a focus on documentation management or process improvement.

ABOUT BUSINESS UNIT

IBM Software infuses core business operations with intelligence-from machine learning to generative AI-to help make organizations more responsive, productive, and resilient. IBM Software helps clients put AI into action now to create real value with trust, speed, and confidence across digital labor, IT automation, application modernization, security, and sustainability. Critical to this is the ability to make use of all data, because AI is only as good as the data that fuels it. In most organizations data is spread across multiple clouds, on premises, in private datacenters, and at the edge. IBM's AI and data platform scales and accelerates the impact of AI with trusted data, and provides leading capabilities to train, tune and deploy AI across business. IBM's hybrid cloud platform is one of the most comprehensive and consistent approach to development, security, and operations across hybrid environments-a flexible foundation for leveraging data, wherever it resides, to extend AI deep into a business.

YOUR LIFE @ IBM

In a world where technology never stands still, we understand that, dedication to our clients success, innovation that matters, and trust and personal responsibility in all our relationships, lives in what we do as IBMers as we strive to be the catalyst that makes the world work better.

Being an IBMer means you'll be able to learn and develop yourself and your career, you'll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.

Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.

Are you ready to be an IBMer?

ABOUT IBM

IBM's greatest invention is the IBMer. We believe that through the application of intelligence, reason and science, we can improve business, society and the human condition, bringing the power of an open hybrid cloud and AI strategy to life for our clients and partners around the world.

Restlessly reinventing since 1911, we are not only one of the largest corporate organizations in the world, we're also one of the biggest technology and consulting employers, with many of the Fortune 500 companies relying on the IBM Cloud to run their business.

At IBM, we pride ourselves on being an early adopter of artificial intelligence, quantum computing and blockchain. Now it's time for you to join us on our journey to being a responsible technology innovator and a force for good in the world.

IBM is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, neurodivergence, age, or other characteristics protected by the applicable law. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

OTHER RELEVANT JOB DETAILS

IBM will not be providing visa sponsorship for this position now or in the future. Therefore, in order to be considered for this position, you must have the ability to work without a need for current or future visa sponsorship.

The compensation range and benefits for this position are based on a full-time schedule for a full calendar year. The salary will vary depending on your job-related skills, experience and location. Pay increment and frequency of pay will be in accordance with employment classification and applicable laws. For part time roles, your compensation and benefits will be adjusted to reflect your hours. Benefits may be pro-rated for those who start working during the calendar year.

Client-provided location(s): Abilene, TX

Job ID: IBM-70062

Employment Type: OTHER

Posted: 2025-10-30T18:47:44