Introduction
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Your role and responsibilities
The Executive Assistant will provide comprehensive administrative support to IBM's leadership globally, with a focus on North America, fostering an environment of efficiency, collaboration, and innovation. This role will ensure seamless communication and maintain a positive work culture within IBM.
• Calendar Management
- Manage complex calendars and ensure meetings are scheduled in a timely manner with appropriate details to facilitate effective outcomes.
- Serve as the primary point of contact for all meeting requests from your executives and their team, emphasizing proactive problem-solving and continuous improvement.
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- Demonstrate strong teamwork and relationship management skills in scheduling and coordinating meetings.
• Travel and Expense Management
- Book executive domestic and international travel arrangements.
- Submit expense reports within the required timeframe, showcasing adaptability and flexibility in a demanding environment.
- Process expenses and perform charge card reconciliation efficiently.
• Relationship Management and Process Improvement
- Support other executives during peer absences, showcasing a proactive mindset.
- Build and maintain relationships with your executives and internal stakeholders.
- Offer suggestions for process improvements to enhance efficiency.
- Continuously improve business acumen knowledge to provide better support to the executives under responsibility.
• Professionalism and Development
- Maintain a professional attitude and demeanor while working effectively in a complex and demanding environment.
- Demonstrate a proactive, solution-oriented mindset by addressing issues before they become problems and seeking ways to improve processes.
- Show commitment to ongoing professional development to enhance skills and knowledge.
Required education
Bachelor's Degree
Required technical and professional expertise
Proficiency in calendaring tools such as Outlook and MS Office package.
Excellent verbal and written communication skills, with fluency in English (Level C1).
Two years of administrative or multinational company experience.
Exceptional organizational, time-management, and prioritization skills, with the ability to work effectively under pressure in a demanding environment.
Strong teamwork skills and the ability to collaborate effectively with others.
Relationship management skills and the capacity to build a personal network across the company.
Preferred technical and professional experience
Proficiency in Spanish language.
Third language as a plus.
Basic AI Knowledge.
ABOUT BUSINESS UNIT
IBM Corporate Headquarters (CHQ) team represents a variety of functions such as marketing, finance, legal, operations, HR, and more, all working together to solve some of the world's most complex problems, help our clients achieve success and build collaborative work environments for IBMers.
YOUR LIFE @ IBM
In a world where technology never stands still, we understand that, dedication to our clients success, innovation that matters, and trust and personal responsibility in all our relationships, lives in what we do as IBMers as we strive to be the catalyst that makes the world work better.
Being an IBMer means you'll be able to learn and develop yourself and your career, you'll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.
Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.
Are you ready to be an IBMer?
ABOUT IBM
IBM's greatest invention is the IBMer. We believe that through the application of intelligence, reason and science, we can improve business, society and the human condition, bringing the power of an open hybrid cloud and AI strategy to life for our clients and partners around the world.
Restlessly reinventing since 1911, we are not only one of the largest corporate organizations in the world, we're also one of the biggest technology and consulting employers, with many of the Fortune 50 companies relying on the IBM Cloud to run their business.
At IBM, we pride ourselves on being an early adopter of artificial intelligence, quantum computing and blockchain. Now it's time for you to join us on our journey to being a responsible technology innovator and a force for good in the world.
IBM is proud to be an equal-opportunity employer. All qualifiedapplicants will receive consideration for employment without regard to race,color, religion, sex, gender, gender identity or expression, sexualorientation, national origin, caste, genetics, pregnancy, disability,neurodivergence, age, veteran status, or other characteristics. IBM is alsocommitted to compliance with all fair employment practices regardingcitizenship and immigration status.
OTHER RELEVANT JOB DETAILS
For additional information about location requirements, please discuss with the recruiter following submission of your application.