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Howard Hughes Medical Institute

Senior Administrative Assistant - Welsh Lab (Full-Time or Part-Time)

Iowa City, IA

Primary Work Address: College of Medicine, Iowa City, IA, 52242

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We currently have an opening for an Administrative Assistant in the laboratory of Dr. Michael Welsh at Pappajohn Biomedical Institute, at the University of Iowa in Iowa City. The Welsh Lab is interested in understanding the biology of cystic fibrosis (CF) and developing new treatments for the lethal genetic disease. The team also explores the cellular and molecular bases of Parkinson's disease and other neurodegenerative diseases and focuses on novel therapeutic approaches. More information about the lab can be found on their website .

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The lab is open to considering part-time or full-time arrangements for this position with the potential for 3 to 5 days per week with some flexibility for hours.

About the Role:

This role is a key part of the day to day functioning of the lab, supporting the Investigator and lab members with a wide range of administrative duties including calendaring, travel, and correspondence as well as helping to prepare grants, proposals, and manuscripts for publication and review. Strong candidates will have significant prior experience working with these responsibilities and enjoy serving as a problem-solver and key element of the lab community.

What We Provide:

  • A competitive compensation package with comprehensive health and welfare benefits
  • Being part of the larger research community at the University of Iowa, where collaboration is a main focus of the culture
  • Working with an international group of elite researchers, students, and visiting faculty

What You'll Do:

  • Provide high-level administrative support to the Investigator and lab
  • Serve as a liaison between the laboratory and staff at all organizational levels.
  • Maintain multiple and complex office calendars.
  • Plan, schedule and coordinate meetings and business travel, including expense reimbursement reports.
  • Assist and coordinate ordering for the lab, including partnering with researchers to define needs and ensure adequate supplies and resources for the lab.
  • Participate in, support and prioritize a wide range of projects including task distribution, meeting coordination, and data collection and presentation.
  • Coordinate and supervise research grant submissions, annual reporting, and competing renewals.
  • Coordinate orientation of all new lab members including email accounts, IDs and building access. Work with HR and Payroll to ensure paperwork and visa requests are processed in a timely manner as needed.
  • Work with PI to coordinate all Associate appointments / re-appointments.
  • Perform sophisticated document preparation assignments including composing, proofreading, editing, researching, and compiling letters and/or special reports.
  • Coordinate the preparation of manuscripts, slides, and presentations for meetings and publications using a variety of technical tools.
  • Create and maintain laboratory files.
  • Maintain the laboratory website.

What You Bring:

  • A bachelor's degree or equivalent experience
  • A minimum of 2+ years of administrative support experience, preferably in a research/scientific or higher education environment.
  • Familiarity with grants coordination would be a plus.
  • Strong digital literacy using standard office equipment including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent writing, organizational, recordkeeping, and interpersonal skills.
  • Excellent customer service skills and a positive demeanor.
  • Excellent time management, analytical, and problem-solving skills.
  • Ability to handle confidential and sensitive information.
  • Ability to manage a broad range of responsibilities simultaneously while remaining flexible to handle changing priorities.
  • Ability to work independently with minimal direction as well as part of a team.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Compensation Range
$47,600.00 (minimum) - $59,439.00 (midpoint) - $77,300.00 (maximum)

Pay Type:

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer

Client-provided location(s): Iowa City, IA, USA
Job ID: HHMI-R-2582
Employment Type: Full Time

Perks and Benefits

  • Health and Wellness

    • FSA
    • HSA
    • Health Reimbursement Account
    • Fitness Subsidies
    • On-Site Gym
    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
  • Parental Benefits

    • Non-Birth Parent or Paternity Leave
    • Birth Parent or Maternity Leave
  • Office Life and Perks

    • Commuter Benefits Program
    • Happy Hours
    • Snacks
  • Vacation and Time Off

    • Personal/Sick Days
    • Paid Holidays
    • Paid Vacation
  • Financial and Retirement

    • 401(K) With Company Matching
    • 401(K)
  • Professional Development

    • Learning and Development Stipend
    • Access to Online Courses
    • Tuition Reimbursement
  • Diversity and Inclusion

    • Diversity, Equity, and Inclusion Program

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