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Howard Hughes Medical Institute

Accounts Payable Specialist

Chevy Chase, MD

Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815

Current HHMI Employees, click here to apply via your Workday account.

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

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The Accounts Payable Specialist is an integral member of the Accounts Payable team and ensures the accuracy and efficiency of routine invoice processing. They perform various duties including responding to tickets, managing the mailbox, working with the Manager to implement new processes, and ensuring timely and accurate invoice entries.

The Accounts Payable Specialist must have a solid understanding of all duties performed during the entire P2P cycle and the functionality of Kofax, Ariba and Workday within the cycle. This role will report to our headquarters in Chevy Chase, MD one day a week.

What we provide:

  • A role that is uniquely positioned to have an impact across the scientific landscape because of its ability to provide outstanding solutions and support that enable our people and advance our scientific mission.
  • A team that believes in continuous learning and cultivates an environment where all members of the team help each other.
  • A manager who believes in their team's capability and works to champion a collaborative and joyful team culture.
  • A competitive compensation package that includes a 10% employer contribution to your retirement, up to $10,000 in educational reimbursement each year, and a significant budget for professional development!

What you'll do:

  • Ensure accuracy and efficiency of routine invoice processing. Analyze problems and trends, recommend solutions to problems, and work with internal and external customers to reduce exceptions.
  • Respond to tickets received by the Jira system and resolve inquiries from internal customers and vendors in a timely and customer-friendly manner.
  • Perform special projects and provide input to IT and Procurement on projects to assist in developing specifications and functionalities for multiple systems, including Kofax, Ariba, and Workday.
  • Develop strong, dynamic relationships with internal and external customers to provide a high level of customer service.
  • Investigate, interpret, and resolve complex matters in a timely and efficient manner.
  • Utilize various databases, spreadsheets, and reports to assist the Accounts Payable Operations Analyst in monitoring key performance levels (e.g., average time from receipt through payment, total discounts taken, late fees paid, average terms on payment, etc.) including dashboards and accounts payable reports for the HHMI community and senior management.
  • Periodically audit computer outputs to ensure data accuracy.

What you bring:

  • Associate degree in Accounting, Business or equivalent; Bachelor's degree preferred.
  • APS Accounts Payable certification through IOFM preferred.
  • Minimum four years of accounts payable experience
  • Minimum of four years' experience using automated accounts payable processing system; Kofax and Ariba preferred.
  • Demonstrated knowledge of Workday and Ariba and related operational systems preferred.
  • Proficient with MS Office including Outlook, Word, and Excel required.
  • Ability to multi-task, prioritize, and manage multiple projects simultaneously.
  • Excellent verbal and written communication skills with the ability to build relationships and interact with all levels of HHMI staff as well as vendors.
  • Strong analytical and problem-solving skills to help identify critical issues with ease and deliver information in a well-organized manner to internal and external customers.
  • Highly attentive to details.

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Compensation Range
$24.64 (minimum) - $30.80 (midpoint) - $40.04 (maximum)

Pay Type:

HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer

Client-provided location(s): Chevy Chase, MD, USA
Job ID: HHMI-R-2635
Employment Type: Other

Perks and Benefits

  • Health and Wellness

    • FSA
    • HSA
    • Health Reimbursement Account
    • Fitness Subsidies
    • On-Site Gym
    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
  • Parental Benefits

    • Non-Birth Parent or Paternity Leave
    • Birth Parent or Maternity Leave
  • Office Life and Perks

    • Commuter Benefits Program
    • Happy Hours
    • Snacks
  • Vacation and Time Off

    • Personal/Sick Days
    • Paid Holidays
    • Paid Vacation
  • Financial and Retirement

    • 401(K) With Company Matching
    • 401(K)
  • Professional Development

    • Learning and Development Stipend
    • Access to Online Courses
    • Tuition Reimbursement
  • Diversity and Inclusion

    • Diversity, Equity, and Inclusion Program

Company Videos

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