Office Manager

What You Will Do

• Administrative & Office Operations Management
  

Oversee day-to-day administrative functions, including calendar and meeting coordination, travel arrangements, expense reporting, access badge management, and office/vendor operations. Maintain organized and efficient workspaces by managing kitchen, lobby, and breakroom cleanliness and supervising staff. Serve as the primary point of contact for visitors and incoming communications, ensuring a professional front office experience.

• Executive & Team Support
  

Provide high-level administrative support involving confidential and complex tasks such as preparing formal correspondence, reports, and presentations. Coordinate logistics for meetings and events, manage conference room calendars, and partner with IT for AV needs. Collaborate with internal teams to create operational efficiencies and ensure smooth in-office experiences for executives and employees.

• Finance, Facilities, & Vendor Coordination
  

Support financial tasks including invoice reconciliation, vendor management, and monthly billing processes. Maintain transaction records, assist with budgeting and spreadsheet reporting, and act as a liaison with property management for building needs and maintenance. Proactively identify opportunities for process improvements and assist other departments as needed.

ABOUT YOU

Each employee brings a unique blend of expertise and experience to their role, with the opportunity to continuously grow and make a meaningful impact. To thrive in this position, employees need the following background.

Skills & Experience

• High School Diploma/GED, associates or undergraduate degree preferred.
  
• 3+ years administrative experience in a corporate environment.
  
• Exceptional communication skills-both verbal and written.
  
• Strong ability to multi-task and handle multiple projects.
  
• Highly proficient in MS Office applications including Excel, PowerPoint, & Teams.
  
• Familiarity with, and eagerness to explore and integrate, emerging technologies (e.g. AI and blockchain etc.) to drive innovation and continuous learning.
  

ABOUT OUR CULTURE

We believe in celebrating unique ideas and embracing different points of view. We strive to source, engage, and retain diverse and talented people. We invest in our people through continuous learning opportunities and nurture the exchange of ideas. We cultivate a culture of belonging because better people make better companies, and better companies build better communities.

Personal Characteristics

• Strong communicator and collaborator.
  
• Critical thinker and problem-solver.
  
• Customer-focused with a passion for the employee experience.
  
• Self-starter with a proactive mindset.
  
• Flexible, highly organized, and detail-oriented.
  
• Professional appearance at all times.
  

Competencies

• Builds networks
  
• Courage
  
• Curiosity
  
• Growth mindset
  
• Inclusive
  
• Business insight
  
• Communicates effectively
  
• Resourcefulness
  

ABOUT OUR COMPANY

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and on the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century.

Benefits Built for You

At our company, we offer competitive, market-based compensation that rewards performance and supports career growth.

Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness - social, emotional, financial, and physical.

• Competitive 401k plan
  
• Generous PTO policy
  
• Premium medical, dental, and vision coverage
  
• Voluntary benefits for unexpected life events
  
• Student loan assistance and stipends to assist with lifelong learning
  

Howard Hughes

Today, our company carries forward the collective legacy of four innovative placemakers-James Rouse, George Mitchell, Victoria Ward, and Howard Hughes-who transformed the idea of what a community can be, envisioning a self-sustaining ecosystem that prizes inclusion, conservation, and innovation and fosters a strong social fabric to improve the lives of all residents, consumers, and tenants.

Dedicated to innovative placemaking, Howard Hughes owns, manages, and develops award-winning large-scale master planned communities and mixed-use developments including: Downtown Columbia® in Maryland; The Woodlands®, The Woodlands Hills®, and Bridgeland® in the Greater Houston, Texas area; Summerlin® in Las Vegas; Teravalis™ in the Phoenix West Valley; and Ward Village® in Honolulu, Hawai'i.

This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD PARTY AGENCIES

Please note that Howard Hughes does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes.