Project and Sales Administrator

The opportunity

We are looking for high caliber professionals to join our team as Project and Sales Administrator . As a Project and Sales Administrator, you need to perform as project administrator and sales administrator.

How you'll make an impact

• You will perform project administration activities and take responsibility for coordinating specific project documentation and deliverables, interact with customers to track project document submittals and approvals, coordinate with suppliers for project material deliveries and goods receipt.
• You will monitor, control and release requests for invoicing, based on instructions from the Project Manager and collect, compiles and issues project submittals, to and from customers, track document approvals from customer and record document flow according to schedule.
• You will assist Project Manager to liaise with supply chain on the latest project status and delivery schedule in the SAP, collaborate with the supply chain function to ensure that correct suppliers services and equipment are available to support the engineering execution and manage receipt of goods, records and update project manager on goods received.
• You will maintain detailed records and databases of each project and be responsible for order booking and maintaining accurate records in SAP.
• You will ensure with daily communication with Project team to track order progress and provide comprehensive administrative support to Sales team, including document preparation and submission of tender documents
• You will liaise and coordinate with internal teams and external stakeholders to collect necessary documents.
• You will perform office administrative duties including daily office administrative operation (such as handle incoming calls, correspondence, courier management and greeting guest), office equipment procurement, facilities management, car related issue and document management.
• You will set up and maintain an organized and efficient filing system for both physical and electronic records, ensuring timely updates and accessibility, also assist in local marketing activities and campaigns, including logistical support (scheduling and coordinating travel arrangements).
• You will maintain collaborative relationships across departments to facilitate smooth operations and support ad-hoc duties as assigned by supervisor.
• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

• You hold a degree in higher diploma or above in any disciplines.
• At least 5 years of relevant experiences is preferred.
• Good command of spoken and written English and Chinese.
• Proficient in computer applications including MS Word, MS Excel, MS PowerPoint.
• Experience on SAP system is a plus.
• Fast paced, proactive, positive with mature and detail-oriented mindset.
• Strong time management skills, with the ability to prioritize tasks.
• Good communication and interpersonal skills; able to be flexible and work in a team environment.

• 5 days work week, bank holiday
• Life Insurance, Medical Insurance (Hospitalization & Out-patient, incl. Family)
• Dental, Body Check
• Double Pay and Incentive Plan
• Miscellaneous Fringe Benefits
• Flexible Working (subject to role)