I&C Operations Administrator Specialist

The opportunity

To build and grow the Operations Administrator plays a critical role in ensuring efficient and effective operational activities. Responsible for overseeing administrative workflows, improving internal processes, supporting strategic initiatives, and facilitating cross-departmental collaboration and acts as a key support to leadership by ensuring compliance, tracking operational KPIs, and driving process optimization.

How you'll make an impact

• You Will Coordinate and oversee day-to-day operational administrative activities and Support Operations Management in strategic planning, budgeting, and reporting.
• You will analyze operational workflows and propose continuous improvement initiatives and monitor operational KPIs and generate performance reports.
• You will liaise across departments to streamline communication and operations and supervise and mentor junior administrative staff.
• You will manage procurement documentation, supplier communications, and vendor follow-up and organize meetings, draft agendas, record minutes, and manage action points.
• You will assist in audits, compliance checks, and enforcement of corporate policies and support onboarding processes, training logistics, HR Administrative tasks.
• You will assist in risk management initiatives and business continuity planning and take ownership of special projects assigned by management.
• You will Coordination between the team lead and Project managers for logging and following the NCRs on the system and updating the competency matrix for the organization in coordination with team leaders.
• You will support the employee on their admin requests such as the traveling and hotel related and support the training activity for the team and related administration task.
• You will lead, motivate, and support a large team within a time-sensitive and demanding environment, including career development plans for direct reports and problem resolution.
• You will manage data collection for the updating of metrics to achieve productivity targets, reduce cost per unit, eliminate errors, and deliver excellent customer service.
• Living Hitachi Energy's core values safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

• A bachelor's degree or diploma in electrical engineering is preferred.
• Minimum 5+ years of experience in operations, administration, or related fields.
• Advanced skills in MS Office (Excel, Word, PowerPoint, Outlook).
• Experience with ERP systems (SAP, Oracle) is preferred.
• Proficiency in both spoken & written English language is required.