Business Support Executive

The opportunity:

Hitachi Energy Service is a trusted lifecycle partner, providing customers with secure, sustainable, and innovative service solutions, globally. Our Service offerings empower customers & partners to holistically manage the asset lifecycle-from start-of-life (e.g., Install & Commission), through services designed to strengthen operational-life (e.g., Upgrade, Repair & Extend), to end-of-life activities (e.g., Replace & Decommission). Designed to adapt to every O&M strategy, services can be procured stand-alone or as part of an EnCompass™ partnership agreement. Additionally, the net-zero transition begins with the Installed Base and we continue to innovate across our 'Sustain & Decarbonize' category, which includes our made-for sustainability offerings.

• You will perform document control and records management on behalf of project user groups, including maintenance and delivery of records/data management services and systems, which may include maintenance of files, archiving, and management of repositories.
• You will apply broad theoretical job knowledge to draft, review, and edit documents, presentations, and reports, schedule and coordinate meetings, appointments, and travel arrangements for executives.
• You will organize and prepare for internal and external meetings, including setting agendas and taking minutes, manage travel arrangements and process expense reports accurately and timely.
• You will support special projects, research, and data analysis and assist with onboarding new hires, ensuring they have the necessary access and equipment.
• You will act as the point of contact for the service team in MY and stakeholders across the hub, managing communications, SCM and finance related support including PR / PO / Invoicing process and office supplies and handle sensitive information with discretion and maintain confidentiality.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.
• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

• You hold a bachelor's degree preferred.
• Minimum of 5 years of experience in an executive assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to interact professionally with all levels of the organization and external partners. Strong problem-solving skills and attention to detail.
• Excellent verbal, written communication skills with excellent know-how of making PowerPoint presentation.

• Employer-sponsored medical plan (inc. dental care)
• Employer provident fund (EPF) - employer and employee
• Group Term Life insurance, Group Personal Accident insurance, Group Business Travel insurance
• Hospitalization Insurance
• Leave programs (Annual leave, medical leave, Hospitalization leave, Exam leave etc.)