Administrative & Team Assistant at Hitachi

The Opportunity

Make a real impact in our organization as an Administrative & Team Assistant. If you enjoy keeping things organized, supporting others, and helping a busy operation run smoothly, we are looking for you! Join Hitachi Energy's PGHV / Lab & Technology Centre in Ludvika and enable our managers and teams to focus on what they do best.

You'll be part of an engaging team in a dynamic, growth-oriented environment, surrounded by exciting projects and supportive colleagues. There are plenty of opportunities to learn and grow - both personally and professionally. We offer guidance from a dedicated manager and access to a collaborative assistant community where tools, tips, and best practices are shared.

Being an assistant in our team is more than a role - it's a mindset. We support our colleagues so they can focus on what they do best, while we keep things running smoothly and bring new ideas to the table. Our employees are our customers, and we're here to make their day easier.

/Kristin Lundback, Executive Assistant & Team Manager

How you'll make an impact

• Keep the teams running: Coordinate calendars, meetings and travel; prepare agendas and follow‑ups.
• Onboarding & people support: Coordinate onboarding for employees and consultants; be the go‑to contact for practical questions.
• Events & meetings: Plan and run internal/external meetings, workshops and conferences (logistics, rooms, vendors, materials).
• Communication & docs: Create and polish presentations, reports and communications (Teams/PowerPoint/Word/Excel).
• Process & admin: Support with personnel administration and simple purchasing, keep trackers and templates up to date.
• Collaboration: Work closely with line managers and with assistant peers locally and globally to share best practice and improve ways of working.
• Proactive partner: Spot gaps, suggest improvements and take initiative in a fast‑paced environment.
• Projects various ongoing projects for the organizations such as renovations and office layout

Your background

• Experience from an administrative/assistant/office coordinator role.
• Experience with simple IT troubleshooting
• Coordination and prioritization skills; you like structure and deadlines and a high temp.
• Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) proficiency.
• Very good English and Swedish (written & spoken).

• Relevant experience or education in administration/business.

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various training and education supporting employee development
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks

More about us

We review applications on a rolling basis - don't wait to apply. If you don't meet every single requirement, we still encourage you to apply.

Recruiting Manager Kristin Lundback (Executive Assistant & Team Manager) - kristin.lundback@hitachienergy.com, will answer your questions about the position. Union representatives: Sveriges Ingenjörer: Philip Bengtsson, +46 10738 25 17; Ledarna: Frank Hollstedt, +46 10738 70 43; Unionen: Michael Fosselius, +46 10738 46 19.

All other questions can be directed to Talent Acquisition Partner Kevin Galloway, kevin.galloway@hitachienergy.com

Apply now

Current employees apply here

Client-provided location(s): Ludvika, Sweden

Job ID: Hitachi_Energy-JID3-152715

Employment Type: FULL_TIME

Posted: 2025-09-01T23:34:42