Facilities Manager

Description and Requirements

The Facilities Manager is responsible for overseeing the maintenance, operations, and safety of multiple company locations while managing a team of Facility Specialists and Meeting Services & Reception professionals. This role ensures that all locations operate efficiently, comply with safety regulations, and provide a well-maintained work environment. The Facilities Manager will lead the team in executing maintenance tasks, managing vendor relationships, implementing cost-effective facility solutions, and executing daily incoming requests.

Duties/Responsibilities

• Oversee daily operations and maintenance of all company facilities.
• Develop and implement preventive maintenance programs to minimize downtime.
• Ensure facilities meet operational and safety standards, including HVAC, plumbing, and electrical.
• Coordinate facility inspections and audits to identify maintenance needs and improvement opportunities.
• Ensure all locations comply with local, state, and federal regulations.
• Supervise, develop, train, and support Facility Specialists and Meeting Services & Reception teams.
• Assign tasks, monitor performance, and ensure efficiency in daily operations.
• Foster a collaborative and productive work environment while promoting safety best practices.
• Conduct regular team meetings to align on priorities and address concerns.
• Manage relationships with third-party vendors for services such as janitorial, security, and major repairs.
• Negotiate contracts, onboard vendors, and ensure service providers meet performance expectations.
• Oversee work orders and service agreements for outsourced maintenance needs.
• Manage and assign internal work tickets, follow up and ensure tickets are addressed in a timely manner.
• Identify cost-saving opportunities and implement energy-efficient solutions.
• Plan and oversee facility improvements, expansions, and renovations.
• Collaborate with company leadership to align facility operations with business goals.
• Collaborate with internal teams to improve workplace efficiency and employee experience.
• Serve as the primary point of contact for facility-related concerns.
• Implement facility management best practices to improve operational efficiency.
• Additional duties as assigned

Minimum Qualifications

• Bachelor's degree in Facilities Management, Business Administration, or a related field (preferred).
• 10+ years of experience in facility management, with experience overseeing multiple locations.
• Proven leadership experience managing a facilities team.
• Strong knowledge of building maintenance, HVAC, electrical, plumbing, and safety compliance.
• Experience managing budgets, vendor contracts, and facilities-related projects.
• Excellent problem-solving, organizational, and communication skills.
• Proficiency in facility management software and Microsoft Office Suite.
• Occasional travel required.
• Operate with a hospitality mindset
• Must be available for emergency facility issues as needed.
• Occasional evening or weekend work for major projects or repairs.

Preferred Qualifications

• 15+ years of multi-site facilities management experience in a corporate environment.
• Certification in facilities management (e.g., FMP, CFM, PMP).
• Experience with sustainability initiatives and energy management practices.
• Familiarity with corporate budgeting and capital project planning.
• Strong leadership and strategic planning skills, with a track record of process improvement.

Compliance & Regulatory Responsibilities: NA

License/Certification (if applicable): NA

Hiring Range:

• Greater New York City Area (NY, NJ, CT residents): $100,900 - $145,775
• All Other Locations (within approved locations): $86,500 - $128,690

As a candidate for this position, your salary and related elements of compensation will be contingent upon your work experience, education, licenses and certifications, and any other factors Healthfirst deems pertinent to the hiring decision.

In addition to your salary, Healthfirst offers employees a full range of benefits such as, medical, dental and vision coverage, incentive and recognition programs, life insurance, and 401k contributions (all benefits are subject to eligibility requirements). Healthfirst believes in providing a competitive compensation and benefits package wherever its employees work and live.

The hiring range is defined as the lowest and highest salaries that Healthfirst in "good faith" would pay to a new hire, or for a job promotion, or transfer into this role.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. HF Management Services, LLC complies with all applicable laws and regulations. Applicants and employees are considered for positions and are evaluated without regard to race, color, creed, religion, sex, national origin, sexual orientation, pregnancy, age, disability, genetic information, domestic violence victim status, gender and/or gender identity or expression, military status, veteran status, citizenship or immigration status, height and weight, familial status, marital status, or unemployment status, as well as any other legally protected basis. HF Management Services, LLC shall not discriminate against any disabled employee or applicant in regard to any position for which the employee or applicant is otherwise qualified.

If you have a disability under the Americans with Disability Act or a similar law and want a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to careers@Healthfirst.org or calling 212-519-1798 . In your email please include a description of the accommodation you are requesting and a description of the position for which you are applying. Only reasonable accommodation requests related to applying for a position within HF Management Services, LLC will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with HF Management Services, LLC.

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Client-provided location(s): New York, NY

Job ID: healthfirst-R020917

Employment Type: OTHER

Posted: 2025-09-24T20:01:24