Head of Operations and Administration, Athens

OVERVIEW: 

Guidepoint is a leading research enablement platform designed to advance understanding and empower our clients’ decision-making process.  Backed by a network of nearly 1.5 million experts, and Guidepoint’s 1,400 employees worldwide we inform leading organizations’ research by delivering on-demand intelligence and research on request. With Guidepoint, companies and investors can better navigate the abundance of information available today, making it both more useful and more powerful.  

Opened in 2020, the Athens office has rapidly become our EMEA Hub. As we continue to invest in the high growth trajectory of this office, we are looking for an entrepreneurial leader to manage the Operations in the Athens office.  

What You Will Do:  

• Supervise a spectrum of administrative duties within the organization, including but not limited to the operations management, people management, and the optimization of daily operations to enhance efficiency
• Lead organizational operations to ensure workforce productivity
• Collaborate with senior management on strategic initiatives, promoting operational excellence across staff, and integrating innovative technologies
• Manage communication with external suppliers to ensure timely resolution of technical issues and effective implementation of solutions
• Coordinate procurement activities, including finding suppliers, negotiating contracts, and managing supplier relationships
• Develop and implementing policies and procedures to streamline administrative processes and ensure compliance with company standards
• Prepare and monitoring administrative expense budgets, ensuring cost-effectiveness and adherence to financial guidelines
• Ensure the confidentiality and sensitivity of information and compliance with data protection regulations

What We Expect From You: 

• Bachelor's degree or equivalent
• 10+ years of experience in office administration, facilities management, or a similar role
• Strong organizational skills with attention to detail and the ability to prioritize tasks effectively
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees at all levels
• Proficiency in MS Office applications and experience with administrative software systems
• Knowledge of relevant regulations and best practices in facilities management and contract administration
• Ability to work independently with minimal supervision and to collaborate effectively within a team environment
• Greek nationality required
• Fluency in spoken and written English and Greek

What We Offer:

• Competitive compensation
• Private health insurance
• Entrepreneurial environment, autonomy, and fast decisions
• International exposure to the global Guidepoint service teams
• Casual work environment
• Summer and winter team events

At Guidepoint, our success relies on the diversity of our employees, advisors, and client base, which allows us to create connections that offer a wealth of perspectives. We are committed to upholding policies that contribute to an equitable and welcoming environment for our community, regardless of background, identity, or experience.

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