Executive Assistant - WWAL

Griffith Foods is the caring, creative product development partner helping food companies meet the evolving needs of consumers while sustaining the planet. As a family business founded in 1919 and headquartered in Alsip, Illinois USA, Griffith Foods is known for true, collaborative innovation guided by their Purpose of "We Blend Care and Creativity to Nourish the World". The company's product capabilities range from seasonings and marinades to coating systems and sauces that are better for people and better for the planet. For more information, visit www.griffithfoods.com.

Location: Lombard, IL

Summary: The Executive Assistant is responsible for providing high-level administrative support to the VP Global Purchasing, VP Global Marketing, VP Global Sustainability and SVP of Global Business Development and their respective leadership teams. The incumbent must maintain a high level of confidentiality and professionalism.

• Builds and maintains strong, strategic partnerships with multiple executives.
• Arranges and coordinates complex international travel schedules and reservations.
• Organizes and coordinates global meetings and events.
• Composes and maintains correspondence including letters, memos, forms and presentations.
• Effectively uses targeted brand materials to professionally correspond with internal and external personnel.
• Maintains applicable portal sites by providing on-going updates based on business activities.
• Oversees financial expenditures including: pcard, AMEX, BTA for non-traveling employees and convention registrations. Also handles individual expense reports, as needed.
• Coordinates department orientation for new hires.
• Sales / Commercial Coordinator activities such as Global sales analysis; Support CRM usage, management and analysis and Support global account management as needed
• Oversees and orders business cards, Griffith logo shirts and GF sales promotional items.
• Supports marketing internal communication projects, i.e., new product spotlight, small tradeshow management, internal signage, etc.
• Provides backup coverage for other Administrative Assistants.
• Manages sports tickets tracking and distribution.
• Answers and screens telephone calls when necessary.

• Bachelor's degree and 5+ years related experience and/or equivalent combination of education and experience.
• High level of proficiency in Microsoft Office Suite particularly Word, Outlook, PowerPoint, Excel and Teams.
• Must have passion for learning and using new tools and techniques for development and preparation of presentations and communications.
• Ability to multi-task and adapt to fast-paced environments. Self-motivated with the ability to work both independently and partner well with others, require minimal supervision and exercise good judgement in a variety of situations.
• Respect for confidentiality and discretion to properly handle sensitive information.