The Corporate Planning & Management (CPM) Division unifies Finance & Planning, Spend Management, Operational Risk and Resilience, and CPM Engineering teams to deliver business planning and analytics, expense management, third party risk management, and governance strategies across the firm. CPM have 5 operating pillars.
Finance & Planning supports the execution of the firm's strategic objectives through the management of the planning process, firmwide reporting and analytics and insights into the firm's business plans and budgets. They develop consistent framework for revenue division projections creating transparency, accountability and efficiency around projections. This pillar also includes the CF&O, EO and Engineering divisional CFOs, who are strategic finance advisors helping the firm and the non-revenue divisions achieve commercial financial opportunities. Product Finance is responsible for the overall governance and proactive management of the firm's non-compensation expenses. Spend Management encompasses the functions responsible for managing all aspects of the firm's spend with third parties - advising commercial agreements and driving operating efficiency. Departments include Strategic Sourcing, Procure to Pay, Integrated Travel and Expense, Infrastructure and Transformation and Sustainable Operations. Operational Risk & Resilience drives firmwide Operational Risk programs along with second line teams and implements required changes within CPM. The Corporate Insurance & Advisory team in this pillar identifies, procures, and manages corporate insurance needs for the firm and its investing businesses. The CPM Engineering team provides engineering solutions that enable the firm to manage third-party spend, data and automation, plan budgets, forecast financial scenarios, allocate expenses and support corporate decision making in-line with the firm's strategic objectives.
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Role Overview
Professionals in CPM have an analytical mindset, exhibit intellectual curiosity and are from diverse academic backgrounds. This role sits within the Spend Management pillar under the department Procure to Pay
Procure to Pay Analyst would be responsible for invoice processing, validation, exception management, assisting in maintaining vendor master, handling critical vendor payments, and handling queries with internal and external stake holders. The team handles invoices pertaining to all general expense incurred to the firm along with market data, telecom, legal, consulting and staff augmentation related spends. For centrally managed expense Invoices are reconciled against inventory systems and contracts wherever applicable and made sure that payments are made on time to the respective vendors. This team is also the front-end administrators of the matter management and e-billing systems used for these invoices and is responsible for handling queries & liaising with internal stakeholders & vendors.
The role requires collaboration with different functions across the firm on a regular basis, an ability to work independently, and ability to interact with senior professionals across the firm. It also entails in-depth analysis and reporting for senior management, requiring diligence and a commercial mindset. The candidate is required to work closely with global counterparts. Should have excellent verbal and written communication skills.
Job responsibilities will include, but are not limited to:
- Processing of payments to 3rd parties, regulators, and tax authorities.
- Accounting and reporting for transactional taxes associated with payment activity across markets.
- Review and authenticate payment instructions associated to onboarding of new vendors.
- Provide support and guidance to Business Units around payment status and system workflows.
- Participate and contribute towards implementation of strategic platforms including documentation of process and change management.
- Manage relationships across the firm to ensure an inclusive and strategic approach to projects and challenges.
- Review invoices received, for their content and conformity to GS billing guidelines; enforce compliance by communicating any issues found promptly and directly with outside billing areas.
- Work with internal stakeholders including divisional finance teams to identify appropriate allocations and resolve allocation queries.
- Develop, manage and maintain positive relationships with internal and external stakeholders.
- Identify billing errors and dispute charges with the Vendor.
- Validate charges against inventory system and contract in case of telecom and market data invoices.
- Monitor and follow up regularly with stakeholders to ensure prompt payment of compliant invoices.
- Daily reporting of aged invoices as well as monthly and ad-hoc reporting as required.
- Participate in team's efforts to identify areas where we can better leverage technology and automate processes.
- Prepare and analyze reports related to outstanding expenses of various divisions.
- Identify potential areas to create operational efficiencies and automate manual processes.
Qualifications:
- Graduate degree with 2-3 years of experience preferably from Accounts Payable/Procure to Pay background.
- Analytical mindset.
- Excellent communication and interpersonal (written and verbal) skills, strong attention to detail.
- Ability to partner across teams and regions and drive assignments to completion.
- Self - starter with the ability to multi-task and handle multiple assignments simultaneously.
- Solid work ethic and high level of motivation
- Customer experience focused individual who is comfortable working with people at all organizational levels
- Basic knowledge of allocating charges to correct GL & depts.
- Proficient with Microsoft Excel and other MS Office products
- Flexible to work across multiple time zones.
- Ability to prioritize workload and meet deadlines.