Sr Administrative Assistant

JOB DESCRIPTION

Why GM Financial?

GM Financial is the wholly owned captive finance subsidiary of General Motors and is headquartered in Fort Worth, U.S. We are a global provider of auto finance solutions, with operations in North America, South America, and the Asia Pacific region. Through our long-standing relationships with auto dealers, we offer attractive retail financing and lease programs to meet the needs of each customer. We also offer commercial lending products to dealers to help them finance and grow their businesses.

At GM Financial, our team members define and shape our culture - an environment that welcomes new ideas, fosters integrity, and creates a sense of community and belonging. Here we do more than work - we thrive.

Our Purpose: We pioneer the innovations that move and connect people to what matters.

RESPONSIBILITIES

About the role

The Senior Administrative Assistant provides administrative assistance for team members and handles confidential tasks for leadership team. This team member will coordinate with multiple internal departments and external vendors.

Hybrid role: 3-4 days in office Monday-Friday 1-2 days remote

In this role you will:

• Inventory, order, and maintain supplies for department
• Schedule and coordinate travel for team members and officers
• Participate in and assist in coordination of community investment and team member appreciation events
• Coordinate and schedule conference rooms
• Process mail and other deliveries for the department
• Provide general administrative support for department including calendar management, timekeeping, invoicing, and expenses
• Assist leadership team with communication, coordination, presentations, and task completion
• Establish and maintain hard copy and/or electronic filing systems for departmental data, documents, and other materials
• Assist in the preparation and distribution of professional quality documents, reports, or presentations
• Provide administrative support for the entire department as needed
• Promote a positive, cooperative, and professional attitude when dealing with other company departments, customers, dealerships, and vendors

• Ability to notarize legal documents
• Ability to multi-task and meet tight deadlines
• Ability to work independently with limited supervision
• Excellent organizational skills
• Strong oral and written communication skills
• Ability to handle confidential matters and exercise discretion
• Advanced grammar, spelling, and proofreading skills
• Strong customer service orientation
• Proficiency in Microsoft Office, Outlook, Access, and project management software

• 4-6 years of experience as an administrative assistant (preferred)
• High School Diploma or equivalent (required)
• Associate Degree (preferred)
• Bachelor's Degree (preferred)