Projects Assistant - Document Controller

Job Description Summary

The Projects Assistant - Document Controller will manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation. Candidate is the single point of contact with customer for contractual technical document transmittal. Candidate works in close cooperation with all engineering teams, Project Managers and Project Engineering Managers, as well as customer representatives and external partners subcontractors and suppliers.

Job Description

What you'll do;

• Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Share Point etc.)
• Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
• Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
• Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
• Submit documents to customer & check that submission status is integrated (for information/approval).
• Manage customer return status of project documentation within the Document Management System.
• Prepare transmittal with defined deliverables list & submission dates.
• Record all necessary document receipts.

• Bachelor's Degree or Diploma or High School Diploma
• Proficiency in the following software: Microsoft Office package (Word, Excel), Adobe Acrobat Professional or similar
• Good command of English both verbal and written
• Fluency in Arabic

• The legal right to work in KSA without company sponsorship or time restriction.

• Prior experience in documentation management or documentation handling on large projects (volume of thousands of documents)
• Ability to work under pressure and meet deadlines across multiple tasks
• Eagerness to learn document control systems
• Strong attention to detail with an organized and methodical approach
• Team player with quick adaptation