Executive Assistant - Grid Automation Leader

Job Description Summary

Are you a proactive, practical and detail-driven professional who thrives in dynamic environments and enjoys being at the heart of executive decision-making?

At GridBeats we are seeking a highly motivated, organized, and detail-oriented Executive Assistant to provide comprehensive support to the Executive Product Leader of GridBeats.

As an Executive Assistant you will play a critical role in optimizing leadership effectiveness by managing complex schedules, coordinating internal and external communications, assisting with project initiatives, and ensuring the smooth operation of daily activities.

This is a dynamic position requiring strong decision-making skills, outstanding professionalism, and the ability to operate effectively in a fast-paced, innovative environment.

• Executive Support: Manage complex calendars, schedule and prioritize meetings across global time zones, handle travel arrangements, and maintain a forward-looking view of upcoming priorities and commitments.
• Communication Management: Serve as a key liaison between the Executive Product Leader and internal teams, external partners, and customers. Draft, proofread, and edit communications, reports, and presentations ensuring accuracy, tone, and professionalism.
• Project & Initiative Support: Assist in tracking key initiatives and strategic projects. Coordinate follow-ups, prepare briefing documents, monitor KPIs, and ensure alignment with GridBeats' strategic objectives.
• Event & Meeting Coordination: Plan and organize internal meetings, executive offsites, customer visits, team events, and large group sessions. Prepare meeting agendas, minutes, and follow-up action plans.
• Office & Operational Efficiency: Support daily office operations including supply management, vendor coordination, expense reporting, and other administrative needs to maintain an organized and efficient working environment.
• Social Media & Communication Support: Collaborate with the GridBeats Commercial/Marketing team to support communication initiatives, including internal news, social media posts, and brand visibility efforts.
• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism, exercising sound judgment at all times.

• Bachelor's Degree preferred (Business Administration, Communications, or related field) or equivalent work experience.
• Minimum of 5 years of experience supporting senior-level executives, preferably in a technology, innovation, or industrial sector.
• Experience working with matrixed organizations and global teams is highly desirable.

• Exceptional organizational, time management, and prioritization skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, and project management tools is a plus.
• Strong written and verbal communication skills, with the ability to create executive-quality documents and presentations.
• Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.
• Comfortable working independently with minimal supervision while thriving in a fast-paced, high-performance environment.
• Discreet, trustworthy, and able to maintain confidentiality and professionalism at all times.
• Familiarity with social media platforms (LinkedIn, X/Twitter) and basic content planning is a plus.