Executive Assistant

Job Description Summary

As an Executive Assistant, you will be responsible for administrative and Executive Support to Gas Power Country/ Region/Functional Leadership.

Job Description

Roles and Responsibilities

• Supports senior leaders for Travel Arrangements - Booking flights, hotels, transportation, and managing travel itineraries.
• Expense Management: Preparing and submitting expense reports for senior leaders and site level activities.
• Meeting Coordination and Leadership visits: Arranging meetings, preparing agendas and logistics management for visiting leadership.
• Project/ Event Management: Assisting with Gas Power Noida/ Gurgaon special projects and initiatives like DEI, CSR, EHS and employee engagement, often working closely with other departments.
• Assist functions supported for raising PR/ PO/ GRN / Service Entry / checking invoices in Ariba/CORA portal and follow up payment status of the vendors, on Gas Power level employee engagement and leadership events.
• Support key activities for site and coordinating with multiple internal stakeholders for actions tied to site needs (PO for Cafeteria, Taxi, coordinate for office maintenance and logistics for facilities concerns)
• Basic understanding of key business drivers of functions supported; uses this understanding to accomplish own work. Good understanding of how work of own team integrates with other teams and contributes to the area.
• Additional Responsibilities

• Establish key customer contact base for India and maintain for sales / BD team (Venkat or alternate)
• Support as focal for GE Vernova India Council -Sales (For Venkat Kannan)
• ASSOCHAM SPOC for representing GE Vernova Gas Power
• Support for letters from Chambers of Commerce India

• 4+ years of experience in an administrative role reporting directly to upper management
• This role requires basic experience in the Support Services & Executive Support. Knowledge level is comparable to a Bachelor's degree from an accredited university or college (or a high school diploma with relevant experience).
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects/ leader travel arrangements
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• This role will be based out at Noida with hybrid working (3 days in Noida and 1 day Gurgaon office)

• Strong oral and written communication skills.
• Ability to document, plan, market, and execute programs.
• Interpersonal and responsive skills