Corporate Governance Specialist/Paralegal/Company secretary

Job Description Summary

Job Description

Role Summary:

We are seeking an experienced Corporate Governance Specialist/Paralegal/Company Secretary with proven expertise in managing legal entity structures in Japan. Experience in other parts of Asia is an asset. The role will be part of a centralized Global Operations team known as the Legal Shared Services- Governance & Legal Ops team. The role will work closely with GE Vernova business units primarily in Japan, South Korea and other Asia Pacific jurisdictions, as necessary. The role will be based in Tokyo, Japan, and will lead key legal processes like legal entity corporate governance and other legal entity management solutions, aiming to enhance the efficiency, quality, and productivity of the Legal Shared Services organization. We are looking for service-oriented individuals who want to provide excellent service to our business partners in Japan, South Korea and other countries. The role will also focus on driving change management and transformation initiatives to continuously improve governance practices and operational workflows within the organization.

• Oversee the day-to-day operational needs of all GE Vernova businesses in Japan related to legal entity creation, management and maintenance, dissolution, and simplification.
• Process requests and interact with Business General Counsels, Finance, Tax, and other GE Vernova Ops teams to ensure timely creation, maintenance, and dissolution of legal entities.
• Coordinate board and committee meeting logistics, attend and record minutes, and facilitate board communications.
• Advise Legal Entity boards on their roles and responsibilities; facilitate the orientation of new Directors.
• Organize key corporate documents and record them in centralized document storage.
• Ensure compliance with jurisdictional corporation laws and enable proper reporting and compliance.
• Manage subsidiary structures and governance.
• Monitor corporate governance developments and assist in tailoring governance practices to meet the needs of each legal entity.
• Collaborate closely with Regional Counsels in the region to implement Legal Shared Services projects and secure adoption across all GE Vernova Business units.
• Lead change management efforts by identifying opportunities for transformation in legal entity governance processes to enhance efficiency and adaptability.
• Maintain regional legal entity data in GOLDnet, iManage, and/or other databases of information on legal entities across GE.

• Bachelor's Degree (Preferably Law or other legal tertiary qualifications)
• Judicial scrivener/paralegal/Company Secretary Certification/Degree or Diploma in Japan or outside Japan
• Minimum 3-5 years of legal entity corporate governance experience as a judicial scrivener/paralegal/company secretary in Japan
• Must be fluent in Japanese and English

• Proven experience in legal entity corporate governance and company secretarial duties, legal form management, and other services related to providing legal functions to a large corporation.
• Demonstrated ability to collaborate with cross-functional teams.
• Demonstrated experience performing legal research, analyzing, and recommending solutions on issues of legal entity governance.
• Excellent legal report writing skills.
• Strong understanding of the technology platforms used by Legal Operations (e.g., Teams, SharePoint, iManage, BOX, Support Central Forms, Blueprint).
• Superior oral and written communication skills.
• Strong interpersonal skills.
• Proficiency in Microsoft Suite (Excel, PowerPoint, and Word).
• Strong ability to engage with GE Vernova internal customers of Legal Shared Services to assess needs.
• Strong ability to operate within a global team environment.
• Experience working on legal technology projects and legal operations.
• Adept at driving transformation initiatives and managing change to optimize legal entity governance and operational processes.