Aero Alliance PM Operations Manager

Job Description Summary

The Aero Alliance JV Project Management Team Operations Manager has the ultimate responsibility to support the Project Management Team operational efficiency, manage invoicing to suppliers and administrate the Project Portfolio Management tool.

Actively seeks for opportunities to foster own execution efficiency and to enhance the flow and the management of information within the team, across the company, with the stakeholders and the suppliers.

Job Description

Essential Responsibilities

• Maintain constant communication across all Technology Development stakeholders, assuring timely distribution and update of the data they need or they have access to.
• Within the Technology Development lifecycle, oversee operations and administrate the Project Portfolio Management tool, supporting users when needed, applying QMS processes and best practices, looking for opportunities of improvement and proposing any revision or updates needed to keep them efficient.
• Assure timely data and information (e.g.: financials, invoices, invoices back-up material, ...) distribution to all stakeholders and expedite any late delivery to the Aero Alliance JV, working with the Technology Development teams and their suppliers.
• Timely assure invoicing to our suppliers, maximizing free cash flow, as well as the assessment of incoming invoices by the relevant owners, minimizing any past dues, identifying and driving to solution any issues thereof working with Finance representatives, Technology Development Platform Leaders and Project Managers across all Alliance Parties.
• Manage timely Technology Development Projects execution data and KPIs collection, provide the Project Management Team Leader with timely reports and status analyses, monthly feed as needed the KPI bowler with the team operational metrics.
• When needed, directly raise Purchase Order Requests and manage invoices receiving.
• Support the PM Team Leader in the development or the update, as well as in the deployment, of best practices and infrastructures adopted within the Technology Development lifecycle, partnering with cross-functional teams when necessary.

• Bachelor's degree (STEM, economics or related fields), or equivalent experience
• Proven experience in a project or operations management position
• Proven proficiency with planning and budgeting
• Proficient user of the MS Office suite.

• Master's Degree (STEM or Economics)
• Critical thinking, problem solving; ability to see the big picture
• Quality culture and Right First Time mindset
• Outstanding organizational skills
• Excellent communication skills
• Experience with financial and account reporting
• Self-starter, ability to work with minimal supervision
• Effective leadership; self-confidence
• Resilience
• Solid work ethic
• Experience with developing and implementing operational procedures and policies