Administrative Assistant, Gap Inc. Global Technology Solutions

About Gap Inc.

Our brands bridge the gaps we see in the world.Old Navy democratizes style to ensure everyonehas access to quality fashion at every price point. Athleta unleashes the potential of every woman,regardless of body size, age or ethnicity. BananaRepublic believes in sustainable luxury for all. And Gapinspires the world to bring individuality to modern, responsibly madeessentials.

This simple idea-that we all deserve to belong,and on our own terms-is core to who we are as acompany and how we make decisions.Our teamis made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet.Ready tolearn fast, create with audacityand lead boldly? Join our team.
About the Role

The Administrative Assistant will successfully support multiple leaders within the Gap Inc. Global Technology Solutions team. The role will provide a full range of executive administrative support enabling the leaders to be at their best every day. In this position, you will work closely with your executives, learning their business needs, their key stakeholders and the business of the businesses they lead. You will work as a thought partner to help see around corners, anticipate their needs and organize their time in a manner that accelerates their teams.

• Manage and organize complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their assistants) involved in senior-level meetings to achieve alignment of often-packed leadership schedules, and promptly engaging directly with the leaders when questions arise that require their input
• Effective heavy calendar management - coordinates internal and external meetings including but not limited to key milestone meetings, team meetings, full staff meetings, off-site meetings, one-on-one meetings, etc. Awareness of cadence, deadlines and follow-up required
• Build strong rapport and relationships to work across the organization with other executives, their administrative assistants and other internal stakeholders in support of often competing priorities. A critical need to represent your executive and team in the most professional manner
• Serve as a thought partner to leaders, maintaining confidentiality and professionalism while handling critical and highly sensitive situations. Act as liaison to executive's direct reports, staff and peers. Partnering and collaborating to manage cross-functional initiatives from conception to completion
• Manage logistics and execution of events; full staff meetings, off-site team meetings, etc.
• Responsible for maintaining updated organizational charts for areas of responsibility
• Manage domestic and international travel arrangements
• Expense management and reconciliation
• Ability to handle multiple tasks/projects, concurrently, with tight deadlines
• Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the leaders and overall team

• Demonstrated experience supporting senior executive leaders in a global corporate organization
• Proven ability to manage complex calendars across multiple time zones, coordinate international travel arrangements, and process detailed expense reports with high accuracy and efficiency
• Strong verbal and written communication skills using Microsoft Office tools, with the ability to communicate and build partnerships with all levels of management
• Strong sense of urgency with the ability to handle multiple complex tasks, showcasing resilience and professionalism in navigating organizational change
• High degree of professionalism and confidentiality, maintaining composure and finding effective solutions under pressure
• Continuous improvement mindset for position and personal development, with opportunities for training and mentorship

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.
• Employees can take up to five "on the clock" hours each month to volunteer at a charity of their choice.
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee's base pay.
• Employee stock purchase plan.
• Medical, dental, vision and life insurance.
• See more of the benefits we offer.