Operations Administrator

Job Posting Start Date 10-08-2025 Job Posting End Date 11-28-2025

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we're looking to add an Operations Administrator located in Milpitas, CA.

Reporting to Site Operations Management, the Operations Administrator's role involves performing confidential administrative and operations support for the Milpitas site.

What a typical day looks like:

• Manages calendar, meetings, travel, and communications for Operations leadership.
• Handles confidential information, correspondence, and incoming calls/visitors/tour requests.
• Maintains records, office supplies, and support audits/certifications (e.g., ISO).
• Oversees compliance materials and supports certification processes and related projects.
• Coordinates meetings, agendas, minutes, and follow-up actions.
• Compiles data for program reports, executive presentations, and supports continuous improvement efforts.
• Assists with program planning, project coordination, and cross-functional communication.
• Drives process improvements and resolves issues impacting timelines or customer guarantees.
• Facilitates understanding of policies, procedures, and operational updates.
• Occasional travel required.
• Support Site KPI management and WFD tools maintenance.

The experience we're looking to add to our team:

• Bachelor's degree (Industrial Engineering or Business Administration highly preferred)or equivalent experience in addition to 3 years of administrative experience supporting cross-functional teams and leadership in a fast-paced work environment (manufacturing or operations environment - a plus)!
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools such as flowcharting and data entry systems, Raptor, Statis, ARCH and WorkForce Design Tools highly preferred.
• Strong organizational, time management, and prioritization skills.
• Excellent written and verbal communication and effective presentation skills.
• Solid math and data interpretation skills; advanced knowledge of functional concepts, company policies, and impact on work processes; familiarity with manufacturing operations and terminology - highly beneficial.
• Discreet and professional with confidential information.
• Familiar with ISO standards, ESD supply management, and operational compliance.
• Effective working independently and collaboratively as a liaison between leadership and staff.

What you'll receive for the great work you provide:

• Full range of medical, dental, and vision plans
• Life Insurance
• Short-term and Long-term Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Pay Range (Applicable to California)

$66,300.00 USD - $91,100.00 USD Annual

Job Category
Operations

Relocation: Not eligible

Is Sponsorship Available?
No

Required Skills: Problem Solving Ability, Visual Basic

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

Client-provided location(s): Milpitas, CA

Job ID: Flex-WD209062

Employment Type: FULL_TIME

Posted: 2025-10-09T20:05:53