Facilities Coordinator

Overview

It is an exciting time to be a member of Fisher Investments Japan as we are investing heavily in the future of our firm's business real estate operations. Our business is growing both domestically and internationally, which emphasizes the need to grow and scale an unparalleled Facilities Team that continues to provide an accessible and safe work environment for Fisher staff across the globe.

The Opportunity:

As the Facilities Site Coordinator, you will be tasked with supporting the efficient running of our Tokyo, Japan office(s). You will ensure strategic office infrastructure across a multi-site professional financial services firm. To do this, you will leverage your extensive knowledge and the daily coordination of maintenance and operations of building grounds of our Tokyo office locations.

The Day-to-Day:

Facilities Maintenance & Operations:

• Direct facilities maintenance and repairs for the office spaces
• Serve as main day-to-day point of contact with landlord and property managers
• Respond to requests for repairs, maintenance, and overall building office space operation issues
• Provide support, expertise, and guidance on all areas of general office space related tasks
• Be available for emergency calls for service
• Inspect premises daily to determine general condition of property and take necessary action to remedy issues
• Maintain property to firm and regulated codes and standards
• Coordinate administrative office related items such as insurance renewal and lease communication

Health & Safety:

• Oversee the creation and maintenance of preventive programs, including serving as Fire and Disaster Prevention Officer
• Schedule and coordinate regular professional pest control & insect inspections for the offices
• Organize and manage emergency preparedness activities and first aid training
• Ensure all health and safety signage are displayed correctly and that first aid kits and emergency equipment are fully stocked

Vendor Management:

• Source and negotiate with vendors and manage contracts for facility, office related equipment, office amenities vendors, and service providers
• Support with ordering from vendors and keeping inventory of office amenities such as snacks, drinks and food items accurately
• Maintain a data base of key vendor contacts for emergency callouts

Your Qualifications:

• Bachelor's Degree or equivalent
• Bilingual in English & Japanese
• 3+ years of maintenance or office admin experience preferred
• 3+ years of facilities staff supervisory experience preferred
• Trained and licensed in disaster and life safety planning and recovery (with preferably 3 years or more experience) - if not licensed yet, must be willing to get licensed within the first 1-2 months of employment

Why Fisher Investments Japan:

At Fisher Investments, we work for a bigger purpose: bettering the investment universe. From unmatched service to unique perspectives on investing, it's the people that make the Fisher purpose possible. And we invest in them by offering exceptional benefits like:

• 100% coverage of your monthly medical, dental and vision premiums for you and your eligible dependents through Allianz Care
• Full refunds on physician fees, prescriptions, testing and more to cover costs outside of national insurance
• 24/7 access to emotional wellness resources for you and your dependents (Ginger emotional coaches and Allianz Employee Assistance Programme)
• Travel support benefits through Allianz and Bupa

FISHER INVESTMENTS JAPAN IS AN EQUAL OPPORTUNITY EMPLOYER

Client-provided location(s): Tokyo, Japan

Job ID: Fisher-2025-16152

Employment Type: FULL_TIME

Posted: 2025-09-04T20:05:39