Facilities Coordinator

Overview

This position supports the Corporate Real Estate (CRE) functions pertaining to the maintenance and business operations for the corporate offices. Responsible for work order management. Ensures department activities and methodologies create value for the Bank, as well as align with business goals and objectives. Maintains files and records related to properties, construction, and furniture maintenance. Works closely with both internal and external parties in the completion of daily activities and provides reports for management to assist in the strategic evaluation of CRE functions. Oversees the daily operations of the centralized warehouse and inventory.

Responsibilities

• Facility Support - Assists with a variety of tasks to support CRE operations. Enters project, work order, portfolio, accurate workspace, and population data into department tracking systems. Resolves requests for information or documentation in a prompt and efficient manner. Oversees and coordinates associate moves, furniture installations and ergonomic requests. Ensures appropriate supplies and tools are available for various projects including renovations, capital improvements, relocations, and other special initiatives. Assists with preparing emergency preparedness kits and deployment when requested due to inclement weather or other events. Visually inspects corporate office conference rooms to ensure the rooms are in good state/condition.
• Facility Service - Develops relationships with clients, business partners, and vendors to facilitate excellent service delivery. Manages vendor/visitor access for work being completed at the corporate offices. Notifies critical teams of vendor work schedules as needed. Maintains projects, and work order files on an ongoing basis. Ensures CRE records are accurate and up to date. Serves as a team or project leader in the reconfiguration of work areas, including assisting with space planning. Builds and breaks down systems furniture during departmental office moves, growth, or closures. Follows floor plans for appropriate setup and assists vendors to achieve project goals in a timely manner.
• Warehouse Management - Manages the assets in the warehouse. Ensuring inventory system is kept up to date. Schedules periodic cleaning of the warehouse, both physical and inventory related as required/or needed to ensure accounting of inventory items.
• Communication - Maintains strong professional communications with executives, associates, and vendors to solve issues that arise during CRE activities. Creates and records written communication between parties for documentation and information purposes.

• Work order management experience (Service Channel preferred).
• Prior building systems management experience (trouble shoot building management issues).
• Inventory management.
• Experience with building assessments and move management.
• Strong communication and collaboration skills.
• This is an on-call position that may work outside transitional work hours.
• Must be able to lift a minimum of 50 lbs.

• OSHA certification