Events & Administrative Assistant

Position Title: Events & Administrative Assistant
Location: J-TEC, Maple Heights, OH
Reports To: Marketing Specialist
Employment Type: Full-Time

Position Overview:
The Events & Administrative Assistant is responsible for coordinating the daily activities of the Jay Blaushild Training & Education Center (J-TEC) in Maple Heights, OH. This role involves maintaining a master calendar for training sessions, workshops, and corporate events, ensuring smooth execution and a high-quality experience for participants and facilitators.

Key Responsibilities:

1. Administrative Assistance:

• Maintain training and event calendars, schedules, and documentation to ensure the facility’s calendar is full without overbooking events and trainings.
• Perform administrative tasks, including making reminder and invitation phone calls, handling incoming phone calls, and responding to emails in a timely manner.
• Prepare event reports and provide recommendations for improvements.

1. Facility & Resource Support:

• Monitor inventory of training materials, equipment, and event supplies.
• Ensure training rooms and event spaces are properly set up and maintained.
• Coordinate IT and audiovisual needs for training sessions and events.
• Ensure compliance with health, safety, and accessibility requirements for all events.
• Oversee the post-event breakdown and prepare the space for the next event(s).

1. Event Coordination & Execution:

• On-site support during all events.
• Coordinate all aspects of event logistics, including maintaining the venue booking calendar, arranging audiovisual support in collaboration with the IT team, and organizing transportation as needed.
• Work cross-departmentally with trainers, facilitators, marketing, and external vendors to ensure all event needs are met.
• Troubleshoot any issues related to facilities, AV equipment, and/or catering.

1. Communication & Engagement:

• Act as a liaison between trainers, event speakers, vendors, and internal teams.
• Respond to inquiries and provide support to participants before, during, and after events.
• Communicate event details, agenda, and logistics to attendees and stakeholders.

• Minimum of one year of office administration experience.
• Hands-on experience in event planning is preferred.
• Associates degree in related field is a plus
• Proficiency in Microsoft Office, Event Management Software, and project management systems
• Excellent verbal and written communication skills.
• Willingness to work evenings or weekends for events as needed.
• To be successful in this role, the candidate must be:
  • Extremely detail-oriented
  • Have a strong ability to multitask
  • Able to meet deadlines
  • Efficient and effective at coordinating logistics
  • Able to problem solve when unexpected challenges arise during training sessions and events.
  • Able to work autonomously without constant direct supervision

What Makes Us Famous!

• Health, Vision, and Dental Insurance
• Paid Time Off (Vacation and Holidays)
• Paid Maternity and Paternity Leave
• 401K Employer Match
• Bonus Opportunity
• Strong Culture through our 40 Fundamentals
• Family Atmosphere
• Fitness Reimbursement Program
• Associate Referral Bonus Program
• Learning and Development Opportunities
• Leadership Development Program
• Career Growth Opportunities

Famous Supply is a wholesale distributor committed to serving contractors, builders and remodelers in the HVAC, Plumbing, Building Products, Lighting, and Industrial/PVF segments.

Since 1933, Famous has been a family-owned business that treats its associates like family. Our 5 Core Values are Family, Trust, Communication, Teamwork, and Continuous Improvement. We bring those Core Values to life every day by practicing our 40 Fundamentals for Living the Famous Way (https://famous-supply.com/famous-40-fundamentals/)!

To learn more about what makes us Famous, visit Famous-Supply.com!

We continually strive to create a diverse work culture and seek applicants from all backgrounds to ensure we hire the best, most creative talent on our team. Famous Supply provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, genetic information, military service, or veteran status, or other legally protected characteristic under federal, state and local law, and prohibits discrimination and harassment of any type. Applicants must be lawfully authorized to work in the United States.

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