Administrative Assistant, Finance

Company Description

Experian is a global data and technology company, powering opportunities for people and businesses around the world. We help to redefine lending practices, uncover and prevent fraud, simplify healthcare, create marketing solutions, and gain deeper insights into the automotive market, all using our unique combination of data, analytics and software. We also assist millions of people to realize their financial goals and help them save time and money.

We operate across a range of markets, from financial services to healthcare, automotive, agribusiness, insurance, and many more industry segments.

We invest in people and new advanced technologies to unlock the power of data. As a FTSE 100 Index company listed on the London Stock Exchange (EXPN), we have a team of 22,500 people across 32 countries. Our corporate headquarters are in Dublin, Ireland. Learn more at experianplc.com.

Description

You will provide support to three finance leaders based in Costa Mesa, CA. This role will report to an SVP of Finance. The ideal candidate will have proven experience supporting senior leaders with calendar management, local event preparation and support and travel coordination. Key responsibilities include:

• You will be a key member of the North America finance team
• Handle scheduling of high priority recurring and ad hoc meetings with North America CEO, CFO, and business unit presidents
• Proactively schedule forecast, budget, and other recurring meetings several quarters in advance
• Stay on top of organizational changes, proactively updating invites to reflect leadership changes across eight business units and multiple corporate functions
• Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events
• Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and presentations
• Be established as the subject matter expert in Outlook for the team, and a resource to help get the most effective and efficient use out of the software
• Be an Interface with the team, clients, vendors and internal support groups in a professional and confident manner
• Make arrangements and reservations for events, meetings, training, and conference calls.
• Prepare/maintain calendars, coordinate travel planning, reservations and arrangements.
• Support audit scheduling, tracking of schedules, submissions etc.
• Can we include working on running checks and tracking them to hand out to various functions.
• Process expense reports finance team on internal culture-building efforts-supporting employee engagement initiatives, team events, all-team meetings and recognition programs
• Lead with day-to-day office operations for NA finance, including liaising with facilities and technology departments for office supplies and equipment
• This is a hybrid position - requires 2-3 days in the Costa Mesa office

Qualifications

• Minimum 5 years supporting senior executives
• Excellent project management skills and proactive management of leader calendars
• Advanced-level user of O365 suite including PowerPoint, Excel, and Outlook software
• Experience using Copilot and Ai tools
• Experience using Canva for presentations and visual presentations
• Experience collaborating and being a back-up for other EAs

Additional Information

Benefits/Perks:

• Great compensation package and bonus plan
• Core benefits including medical, dental, vision, and matching 401K
• Flexible work environment, ability to work remote, hybrid or in-office
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays
• Explore all our exciting benefits here: https://yourexperianbenefits.com/cand-index.html

Our uniqueness is that we celebrate yours. Experian's culture and people are important differentiators. We take our people agenda very seriously and focus on what matters; DEI, work/life balance, development, authenticity, collaboration, wellness, reward & recognition, volunteering... the list goes on. Experian's people first approach is award-winning; World's Best Workplaces™ 2024 (Fortune Top 25), Great Place To Work™ in 24 countries, and Glassdoor Best Places to Work 2024 to name a few. Check out Experian Life on social or our Careers Site to understand why.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experian's DNA and practices, and our diverse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, religion, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

#LI-Hybrid

Client-provided location(s): Costa Mesa, CA

Job ID: Experian-744000077750185

Employment Type: FULL_TIME

Posted: 2025-08-23T18:34:10