Skip to main contentA logo with &quat;the muse&quat; in dark blue text.
EF Education First

Accounts Payable & Admin Support Specialist

3+ months agoPanamá, Panama

EF Educational Tours is currently looking for exceptionally detail-oriented, ambitious, driven and enthusiastic graduates to join our Tours Operations Support team in Panama City. This role provides an interesting "behind the scenes" perspective with daily collaboration with the rest of the team based in the Zurich headquarter and with daily communication with our Sales, Tour Directors, Operations and Finance staff worldwide.

As part of the Tours Operations Support team you will be part of a multicultural and dynamic service team which mission is to provide consistent and excellent customer experiences.

This is a unique chance to start your career in an international workplace with a strong mission, network and learn from colleagues across the globe and develop professionally.


The Role

Start date: 1st September 2021


As an Accounts Payable & Admin Support Specialist, you will work closely with colleagues, Tour Directors and suppliers across the globe with a focus on Accounts Payable and Administrative support. You could be working in either the Tour Director Accounts Management Team or in the Contract and Invoice Compliance Team and report to one of the Managers in the team. These teams support Operations in providing culturally immersive travel for mainly American and Canadian customers who choose to discover the world with us through group travel.

Main areas of responsibility

  • Analyze, Upload and Process vendors’ and/or Tour Directors’ invoices and/or expense reports in the internal system
  • Run Compliance check of incoming production invoices
  • Strengthen and grow relationships with vendors, Tour Directors and suppliers through timely payments
  • Investigate and resolve discrepancies between cost and budget
  • Analyze and continuously improve the payment process and update its supporting documentation
  • Keep daily contact with internal and external stakeholders in Europe, LATAM and APACA
  • Meet time-sensitive deadlines in a fast-paced and multi-cultural environment
  • Support cross departmental strategy projects

Required Organizational Behavior

  • Continuously question the status-quo and look for ways to improve; inspire colleagues to do the same
  • Strives to create a collaborative environment on day to day basis
  • Sociable, spread positive energy with a sense of humor and make the workplace a fun environment
  • Develop effective and positive networks within Operations, Tour Directors, Regional Offices as well as with Finance.
  • Passionate about educational travel


  • Professional working level of English and Spanish both oral and written. Any other language like French, Italian, German is a plus
  • Bachelor’s degree preferred International Business, Economics or similar
  • Previous experience of working or studying in an international environment
  • Panamanian Citizenship/Passport

As a successful candidate, you:

  • You have a proven track record of a customer centric mindset
  • Are flexible and possess excellent stress management in a deadline driven environment
  • Pay great attention to detail, while recognizing the importance of the big picture
  • Are a proactive team player who understands the value of collaboration and open communication
  • Are organized and thorough
  • Have strong analytical skills and logistical thinking in order to develop strategies for optimization and cost savings
  • Are a quick learner and easily adaptable to changing situations; having a “nothing is impossible” attitude and ability to manage shifting priorities
  • Have a strong work-ethic, self-accountability, with a strong “can-do” attitude
  • Are Open-minded, energetic and resourceful


Does this sound like you? Submit your CV and Cover Letter in English today! 

About EF Tours
EF Educational Tours allows educators in North America to incorporate international travel into their lesson plans. Our escorted tours, known as the Global Classroom, bring student groups to experience first-hand the very best historic, cultural, and natural sites in the world. For more detailed information, please visit us on

About EF Education First


At EF we believe that the world is better when people try to understand one another. Since 1965, we have helped millions of people see new places, experience new cultures, and learn new things about the world and about themselves. Our culturally immersive education programs—focused on language, travel, cultural exchange, and academics—turn dreams into international opportunities.

When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries, all with one shared mission of opening the world through education. Whoever you are, whatever you are passionate about—we welcome you and want you to bring that to work every day. EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender identity/expression, sexual orientation, age, religion, ability, parental status, experience and everything else that makes you unique.

Job ID: ouz2ffw4
Employment Type: Other