Senior Conference and Event Planner

EBSCO Information Services (EBSCO) delivers a fully optimized research experience, seamlessly integrated with a powerful discovery platform to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EBSCO employs more than 2,700 people worldwide, with most embracing hybrid or remote work models. As an AI-enabled service leader, we thrive on innovation, forward-thinking strategies, and the dedication of our exceptional team. At EBSCO, we're driven to inspire, empower and support research. Our mission is to transform lives by providing reliable and relevant information - when, where and how people need it. We're seeking dynamic, creative individuals whose diverse perspectives will help us achieve this global, inclusive mission. Join us to help make an impact.

Your Opportunity

The Senior Conference and Event Planner plays a crucial role in planning, organizing, and executing marketing events, including national and regional conferences, advisory boards, deans' events, internal departmental meetings, EBSCO's User Group and other events in North America. This position involves creating and managing various events, aligning them with our overall marketing goals, promoting our company's brand, products, and services effectively communicating our brand's message, engaging the target audience, and generating leads.

This remote position is U.S.-based only (excluding U.S. territories)

What You'll Do

• Collaborate with internal and external teams to plan and execute events
• Communicate event details and updates with stakeholders in a timely manner
• Oversee event logistics, including venue selection, catering, transportation, and accommodations
• Coordinate event schedules, sessions, and activities
• Ensure a smooth registration process for attendees
• Track and evaluate all event activities
• Develop and manage event budgets, and analyze ROI to ensure effective budget allocation
• Negotiate contracts with vendors and service providers
• Conduct post-event evaluations to identify areas for improvement

• 5+ years of experience in planning and executing conferences and events
• Project management skills from idea formation through implementation
• Willingness to travel for events, including overnight trips (up to 25%)
• In-depth knowledge of industry practices, with a commitment to continuous learning

• Motivated, results-driven, and able to prioritize team efforts efficiently
• Excellent customer service and problem-solving skills
• Strong oral, written, interpersonal, and organizational skills
• Proficiency in event management software and tools
• Technical aptitude related to meeting planning and hosting technologies

• Sitting and Standing: Event planners often spend extended periods sitting at desks while coordinating logistics, managing budgets, and communicating with stakeholders. Additionally, during events, they may need to stand for long hours to oversee operations.
• Lifting: This role requires the lifting and carrying of heavy boxes at events. Event planners are expected to help set up at smaller events, including boxing and unboxing event supplies and setting up tables, booths, etc.
• Attendance at Events: As an event planner, being physically present at events is essential. This requirement involves being on-site during conferences, meetings, and other gatherings. It may also involve early mornings, evenings, and weekends, depending on the event schedule.
• Travel: Event planners often travel to various locations for conferences, trade shows, and other events. The willingness to travel, including overnight trips (up to 25%), is typically expected.