Project Coordinator - UPS

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. The Power Quality (PQ) division at Eaton Electrical provides power management solutions including uninterruptable power supplies (UPS's), surge protective devices, power distribution units (PDU's), remote monitoring, software, power factor correction, airflow management, rack enclosures and services. We strive for continued success in leveraging technical innovation to develop next-generation solutions.

Due to growth, we are looking for a Project Coordinator to provide high-quality administrative, commercial, and systems support to Project Managers for UPS, and critical infrastructure projects. The role is responsible for maintaining accurate project data, managing SAP project transactions, supporting financial governance, and ensuring projects are executed in line with contractual, commercial, and PMO requirements.

Key Duties:

• Creating and maintaining project records in line with PMO processes, including SAP, SharePoint, Clockify, and related systems. Acting as a subject matter expert for SAP Project System (PS) and project-related contract transactions.
• Managing project financial administration, including invoices, revenue, purchase orders, sales orders, forecasting, inventory, and margin tracking. Coordinating billing schedules and revenue recognition in line with contract milestones and project structure.
• Leading month end financial close activities by working with Project Managers, Engineers, and Finance to ensure timely approval of revenue, billing, and supporting documents.
• Preparing invoices, delivery notes, and commercial documentation, including bank guarantees and maintenance contracts. Monitoring and reporting overall project financial health and provide weekly project status, billing, revenue, and margin forecasts.
• Coordinating procurement activities, including purchase order management and supplier creation requests with SCM. Supporting continuous PMO process improvement by standardising, documenting, and improving project and financial processes.

• Trade, Diploma or Degree qualification in project management or related areas
• 2+ years' experience in business, data analysing, financial reporting and project coordination area
• Intermediate skill in MS Office - Word, advanced skill in MS Excel, beginner skill in Adobe Acrobat and familiar with VLOOKUP, SUMIF, Pivot table, etc.
• Proficiency in an enterprise CRM software such as SAP, Oracle and or Salesforce highly desired

• Competitive salary with access to bonus scheme
• Inclusive and supportive working environment - work from home 1 day a week once established in the role
• On-site parking
• Volunteer days
• Outstanding training and development programs for both professional and personal development