DESCRIPTION
Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.
Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
Completes data collection, data entry and report generation on various departmental related activities.
Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
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Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
Documents and maintains departmental policies and procedures.
Participates as a team member on departmental related business improvement assignments and projects as needed.
Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
Act as an informal resource for colleagues with less experience.
Key Responsibilities:
Reporting: Consolidates and distributes sales reports where reporting tasks are repetitive and well documented, under limited supervision. Gathers and consolidates data from others through existing templates and provides as forecasting input. System Administration: Runs repetitive and ad-hoc tasks on systems and tools (e.g. salesforce, WWSPS, BMS, Portal). Periodically reviews the user-entered data hosted on the systems to ensure completeness under limited supervision. Data Analyses (Internal & external): Conducts ad-hoc and repetitive analyses on external sources (e.g. Polk, Dodge, RigDig, etc.). Researches assigned opportunities through secondary research, compiles and shares findings. Compiles relevant competitive data from varying resources under limited supervision. Conducts internal sales analyses (e.g. variances, projections, costing, bundling) where the tasks are well documented.
Manages specialty documents, correspondence and web pages, including letters, reports, emails, presentations, memos, faxes, etc.; uses appropriate tools for required work including Microsoft Word, Power Point, and Excel to track, analyze, document, report data, and maintain web pages; reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
Acquires, reviews, analyzes, interprets, inputs, and formats accurate data into mainframe, intranet, spreadsheets, databases and other electronic tools. Interfaces and communicates with internal and external customers; directs people to the appropriate resource; researches solutions and responds to email and phone inquiries with minimal input from direct supervisor; interacts effectively with all levels of employees throughout the company. Schedules meetings, calls, and other interactions based on the priorities of the leader and/or function; arranges travel; submits expense reports in a timely manner.
Gathers input for budgets; tracks and updates budget forecasts; prepares reports for the department summarizing budget status. Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees. Initiates, develops, leads, and participates in improvement processes; actively participates in self- and team audits and resulting process improvements. Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.
Demonstrates confidentiality in execution of all responsibilities. Performs other duties as required, to get the job done. Travel as required by the work.
RESPONSIBILITIES
Competencies:
Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Self-development - Actively seeking new ways to grow and be challenged using both formal and informal development channels.
Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
Project Schedule Management - Manages the planned schedule using the recommended schedule management tools and processes to drive completion within the agreed timeline.
Adapts to target audience - Explains complex topics (significant technical data, subject matter expertise, etc.) in such a way that the target audience (e.g. sales professionals, customers, training vendors, etc.) can understand, retain, and use the information
Integrates Customer Perspective - Incorporates an understanding of the customers' perspective on our products and sales efforts to develop sales content that improves our ability to meet their needs and increase revenue.
Values differences - Recognizing the value that different perspectives and cultures bring to an organization.
Education, Licenses, Certifications:
High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
This position may require licensing for compliance with export controls or sanctions regulations.
Experience:
Requires some work experience and intermediate level knowledge obtained through training or on-the-job experience.
Four year experience/education requirement accomplished through one of the following: Bachelors degree, associates degree and at least two years of relevant experience, or at least four years of relevant experience required.
QUALIFICATIONS
This position will support the CES Sales Operations Team for North America. Activities include data collection, analysis, reporting, and system administration.
Job Sales
Organization Cummins Inc.
Role Category Hybrid
Job Type Office
Min Salary $24
Max Salary $28
ReqID 2410978
Relocation Package No
Cummins and E-Verify
At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.