Legal Administrative Assistant

DESCRIPTION

We are looking for a talented Legal Administrative Assistant to join our team specializing in Law for our Cummins Inc. facility in Indianapolis, IN .

In this role, you will make an impact in the following ways:

• Ensure Data Accuracy and Integrity : By gathering, verifying, and inputting data into reports, presentations, and systems, you will help maintain high standards of accuracy that support informed decision-making.
• Streamline Administrative Processes : Your coordination of documents and scheduling of meetings and calls will keep operations running smoothly and efficiently for your team or department.
• Support Strategic Initiatives : Through research and statistical reporting, you'll provide valuable insights that contribute to departmental goals and business improvement projects.
• Enhance Internal and External Communication : By responding to inquiries and preparing correspondence, you will ensure that stakeholders receive timely and accurate information, strengthening relationships.
• Facilitate Financial Operations : Your role in preparing and submitting vendor payment documentation will support timely and accurate financial transactions, helping maintain trust and compliance.
• Maintain Organizational Knowledge : Documenting and updating departmental policies and procedures ensures continuity and clarity for current and future team members.
• Contribute to Team Development : Acting as an informal resource for less experienced colleagues, you'll foster a collaborative and supportive work environment.
• Drive Continuous Improvement : Your participation in business improvement assignments and projects will help identify opportunities for efficiency and innovation within the department.

• Appreciate and Leverage Diverse Perspectives : Embrace and value differences in backgrounds, experiences, and viewpoints to foster inclusive collaboration and innovative problem-solving.
• Take Initiative with Energy and Enthusiasm : Approach new tasks and challenges with a proactive mindset, demonstrating urgency and a positive attitude to drive progress and results.
• Prioritize Customer Experience : Build strong relationships by understanding customer needs and delivering solutions that are thoughtful, timely, and aligned with their expectations.
• Own Your Commitments : Hold yourself and others accountable for delivering high-quality work on time, reinforcing a culture of reliability and trust.
• Plan with Purpose and Precision : Organize and prioritize tasks effectively to align with team and organizational goals, ensuring that your work contributes meaningfully to broader objectives.
• Use Data to Drive Decisions : Analyze and interpret both qualitative and quantitative data to uncover insights, solve problems, and support strategic decision-making.
• Tell the Story Behind the Numbers : Communicate data clearly and visually through reports and dashboards, helping stakeholders understand the root causes, trends, and opportunities for action.

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
• This position may require licensing for compliance with export controls or sanctions regulations.
• Requires significant relevant work experience or specialized skills obtained through education, training, or on-the-job experience.

• Notary Public preferred.
• At least 5 years' experience in an administrative role supporting people with complex calendars and travel needs.
• Knowledge of Concur and Ariba beneficial.
• Knowledge of Legal Matter Management / eBilling systems beneficial.
• Ability to maintain a high level of confidentiality and manage critical and sensitive information.
• Strong problem-solving skills and ability to remain calm under pressure.
• Superior organizational and planning skills including attention to detail.
• Ability to be focused and proactive and have a positive attitude.
• Superior written and verbal communication skills and high proficiency with Microsoft Office applications.
• Strive to meet and exceed expectations; intuitively understand stakeholders; anticipate needs and provide value.
• Possess a global mindset - global awareness/sensitivity to culture, understanding different cultural norms and expectations.