Administrative Assistant

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.

Why join Coupa?

• Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
• Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
• Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.

Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.

The Impact of an Administrative Assistant at Coupa:

We are seeking a highly organized and proactive Administrative Assistant to support the APAC leadership team. The ideal candidate will be a partner, handling administrative tasks, managing schedules, coordinating meetings, and ensuring seamless daily operations. This role requires discretion, attention to detail, and strong problem-solving skills.

What You'll Do:

• Manage and maintain the leaders calendars, scheduling meetings, appointments, and travel arrangements.
• Handle confidential information with discretion and professionalism.
• Coordinate and facilitate internal and external communications.
• Organize and manage documents, ensuring timely access to critical information.
• Act as a liaison between the leaders and internal/external stakeholders.
• Support special projects, including research and data analysis.
• Plan and execute company events, meetings, and offsite gatherings.
• Assist with expense tracking, budget management, and vendor coordination.
• Perform additional duties as needed to support the executive and business operations.

What You Will Bring to Coupa:

• Bachelor's degree preferred.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of professionalism and confidentiality.
• Ability to work independently and adapt to changing priorities.
• Strong problem-solving and decision-making skills.

Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.

Please be advised that inquiries or resumes from recruiters will not be accepted.

By submitting your application, you acknowledge that you have read Coupa's Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.

Client-provided location(s): Flexible / Remote, Sydney, Australia

Job ID: Coupa-695aef8b-5848-48fa-b79a-0e15df3d4eab

Employment Type: OTHER

Posted: 2025-08-14T18:30:19