Transportation and Trade Compliance Analyst

Job Description

Position Summary

The primary function of the Transportation and Trade Compliance Analyst is to support in the coordination of shipments by validating information updated in the Transportation Management System and to make sure it processes accurately over for payment. This includes inputting changes and updates in the system, as well as providing feedback when corrective actions are necessary to follow compliance measures. This Analyst plays a key role in ensuring that requirements and business processes associated with transportation and cross-border movements function smoothly, while ensuring that issues and risks are identified and communicate efficiently to our finance partners.

Specific Duties and Responsibilities

• Validates the railcar and/or truck billing information in the systems, ensuring timely payment of invoices. Tracks accessorial charges for rail cars, truck shipments as well as cost related to WSP activities required.
• Assists in Mexican customs clearance and inspection process charges. Identifies and implements solutions to issues with carriers, customs, and customs brokers including Mexican demurrage. Works with customs brokers to comply with federal laws on the proper documentation to clear customs as well as helps to maintain tracking of entry packages to comply with government authorities.
• Assists other departments with claims process and loss mitigation associated with transportation issues such as derailments, damage, vandalism.
• Audits and approves (within appropriate authorization limits) invoice payments of freight and warehouse vendors. Assists and maintains the Autopay process. Audits/codes other invoices related to transportation.
• Validates complete, accurate and timely audit information is reported to Finance and/or Regulatory teams.
• Supporting various departments by collecting and coordinating internal compliance data with auditors and various departments
• Performs other duties and responsibilities as assigned, including but not limited to special projects and supplier / vendor presentations.
• Develops and implements processes to ensure compliance with the Sarbanes-Oxley Act (SOX). Works with relevant departments to establish internal controls and reporting mechanisms that meet SOX requirements.
• Supports and performs internal Logistics controls audits

• Must have a Bachelor's degree, logistics or transportation degree preferred, or two years of equivalent work experience is required. Logistics knowledge of truckload and rail transportation is preferred.
• Must have excellent quantitative and analytical skills with the ability to translate analytical skills into high-level analysis.
• Proficiency within the Microsoft Suite (particularly Excel) is required. Must be comfortable working with computers and have the ability to learn new software.
• Requires excellent written and oral communication skills with the ability to communicate well across all levels of the organization. Must have excellent customer service skills with the ability to work with both internal and external customers. Must be able to make decisions independently and recommend viable solutions to various problems and issues.
• Must have the ability to handle a heavy workload and be able to work under pressure while handling frequent changes in direction, without losing focus. Must be willing to put in whatever time is necessary to complete a job.
• Must be willing and able to travel on occasion as needed.
• Must be willing and able to learn and acquire new skills and abilities.

• Experience with Transportation Management System (TMS) software a plus.
• ERP experience is desirable (SAP preferred).
• Spanish language skills preferred but not required.

• Must be able to lift up to 25 lbs. on a regular basis
• Must be able to travel as needed by plane or train for long distance.
• Must be able to work in a professional corporate office environment.
• Must be able to stand, walk, sit; use hands to handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; talk and hear.
• Must have close vision, distant vision, ability to adjust focus, peripheral and color vision.
• Must be able to sit and/or stand for long periods of time, and work on a computer for extended periods.
• Must be at least 21 years of age.