Asistente Administrativa/Recepción

Job Description

Ciudad de Mexico

Nivel de Estudios

Bachelor's degree

Experiencia Requerida

3 years in similar position

Habilidades

• Telephone Skills
• Assertive Communication & Listening skill.
• Customer Service Attitude.
• Excellent service and positive attitude.
• Willingness to help everyone.
• Resilience & Professionalism.
• Strong verbal and written communication.
• Strong analytical and problem-solving skills.
• Learning agility. Organized.

Technical Skills MS office applications: Excel, PowerPoint, Word & Outlook. Desire: ARIBA / SAP

Resumen

The receptionist will perform a variety of tasks to directly support daily activities for the Mexico City Beer division office and said front desk responsibilities, including but not limited to answering the main telephone lines, routing calls, greeting visitors, ordering supplies, managing couriers and cross training with the Facilities Supervisor to assist when needed on other office related needs and asks of the Facilities team.

Responsabilidades

1 Responsible for the Front Desk (manages 2.5 floors for + 200 employees) 8:00am-5:30 Monday thru Thursday, and 8am to 2:00pm on Friday (with a 1-hour lunch). Activities include routing incoming calls, managing visitors, sending/receiving couriers, parcel carrier packages, overseeing vendor access and issuing parking ticket vouchers as requested internally or externally.

2 Manage visitors and track through logbooks or electronic system, notify employees of visitor arrivals, provide visitors with a positive experience (i.e. coffee, water, take coats, etc.) and work with building security on visitor access as applicable

3 Assist Security in the administration of the access cards for employees in Mexico City office, to include printing and deliver of cards to employees.

4 In partnership with HR issue new hire welcoming e-mail to include guidance about local and corporate programs (including i.e.. product allowance, office supplies, stationary ordering, parking regulation etc.) Responsibilities to include assisting HR with maintenance and edits to electronic guide as directed by Human Resources or Facilities.

5 Assist local administrative assistants (AA) as needed, with on-site meeting conference room reservations to ensure rooms are ready for meetings (i.e. proper number of chairs, clean/ready to use room, ensure local AA has contacted IT to ensure AV is functioning and ready for meeting use, etc.).

6 Responsible for inventory and ordering of office supplies and bar products, as directed by the Facilities Supervisor

7 Place vendor service calls and issue Ariba purchase orders as required for all maintenance and service required for equipment, goods and other maintenance services, as directed by the Facilities Supervisor.

8 Assist in the delivery of employee product allowance orders, business cards, or other seasonal employee gifts.

9 Completes a variety of responsibilities, administrative duties and special projects as assigned by Facilities Management.

Location
Mexico City

Additional Locations

Job Type
Full time

Job Area
Facilities

Equal Opportunity

Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).