Mail Clerk

We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:

Health and Wellness:
Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.

Paid Time Off:
Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year's and 3 floating holidays.

Paid Family Leave:
After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.

Continuing Education and Professional Development:
Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.
Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.
After 7 years of service in an eligible position an employee's eligible children may be awarded up to half of Colgate's tuition to attend an accredited college, university or trade school of their choice.

Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.

Department Statement
Mail services has two locations on campus, the main Mail Center in the O'connor Campus Center and the Package Annex in the Coop parking lot. Mail Services provides internal mail services for students, faculty, staff, and administration as well as operating a contract station of the United States Postal Service, known as Colgate Station.

Colgate Station is the area where all students receive mail and incoming packages. The station provides postal services such as registered mail, certified mail, parcel post, and the sale of all postal supplies.

In addition to U.S. mail, University Mail Services distributes official University mail and notices to departments, employees, and students. Outgoing mail and interoffice communications are picked up and delivered to the university daily. This service is designed to provide an efficient internal distribution system for University business correspondence.

This position is scheduled to work 40 hours per week and is covered by a collective bargaining agreement.

Accountabilities
Accountable for:

• Performing duties of postal clerk for campus postal station.
• Operating postal meter in accordance with postal regulations.
• Serving as a cashier for campus post office station, dispensing stamps and accepting mail and packages for mail.
• Picking up and delivering registered, certified, insured, and campus mail on established route.
• Making deliveries and pick ups to and from U.S. Post Office.
• Using electronic tracking system for incoming packages and USPS accountable mail.
• Creating mailing lists for bulk mailings using software.
• May be required to work in document services as needed.
• Following all procedures to conduct work activities in a safe manner including but not limited to wearing PPE required for specific duties and safe handling of chemicals as outlined by University policies and/or the supervisor.
• Immediately reporting any unsafe conditions to the supervisor and/or Environmental Health and Safety.

Technical Competencies

Behavioral Competencies

Personal Accountability for Results

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Effective Communication

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Problem Solving and Decision Making

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Change Management

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Leadership and Teamwork

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Creativity and Innovation

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Diversity and Inclusion

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Sustainability

Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.

Requirements

Professional Experience/ Qualifications

• Demonstrated ability to use email and learn basic mail sorting software.
• Demonstrated ability to provide excellent customer service of postal products to the Colgate community.
• The ability to work in a fast-paced environment is essential.
• Demonstrated ability to work collegially and effectively with a diverse group of constituents including students, faculty, staff, parents and alumni.
• Ability to work as a member of a team.

Preferred Qualifications
Knowledge of Excel and Banner preferred.

Education
High school diploma or equivalent required.

Certifications
A current valid driver's license, in accordance with the University's Driver Safety and Motor Vehicle Use Policy is required.

Physical Requirements

• Must have the ability to lift at least 50 lbs.
• Must be able to stand for long periods of time, climb stairs and work in inclement weather conditions.
• Ability to work weekends and overtime, as required.
• Responsible for following all procedures to conduct work activities in a safe manner including but not limited to wearing PPE required for specific duties and safe handling of chemicals as outlined by University policies and/or the supervisor. Responsible for immediately reporting any unsafe conditions to the supervisor and/or Environmental Health and Safety.

Other Information
Colgate Bargaining Unit employees must apply by Tuesday, March 12th to be considered.

Posting Detail Information

Requisition Number 2024S013Posting
Temporary No
Work Schedule
40 hours per week
8:00am - 5:00pm Tuesday - Friday with a 1/2 hour lunch
Saturday 8:00 am - 2:00pm with some overtime
M-F when school is not in session

Job Open Date 03/05/2024
Job Close Date
Open Until Filled No
Special Instructions Summary
EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.