Associate Athletics Director for Business Operations

• Perform daily business operations functions, including but not limited to:
• Approval of expense reports
• Paying of invoices
• Management of credit card limits

Other Expectations:

• Senior level leadership for the department
  • Serve on department senior leadership team
  • Provide direction, oversight, and leadership to PERA
  • Serve on relevant campus committees as PERA representative
• Ensure effective communication of departmental strategies and goals to coaches, administrators, student-athletes, and other internal campus constituents.
• Supports positive relationships between the division and key stakeholders, to include alumni, local community, fans, parents, coaches, student-athletes, faculty and other University constituents.
• Supports the effective supervision of staff as assigned. Ensures selection and hiring of high-performing employees. Manages the appropriate distribution of work assignments and high-quality of employee work production. Monitors fair and accurate performance assessments and feedback to include identifying areas for professional development and documenting and conducting disciplinary measures, as needed.
• Provide sport supervision and continued evaluation of assigned varsity sport programs through effective oversight, communication and collaboration with Head Coaches. This will include sustained performance and execution in the following areas:
  • Fiscal responsibility
  • Scheduling conference and nonconference matches, practices, strength and conditioning, etc.
  • Recruiting/roster management
  • Student-athlete welfare and academic progress
  • Manage disciplinary situations with coaching staff and student-athletes
  • Compliance with conference, NCAA and university rules
  • Evaluate and approve fundraising initiatives in partnership with University Advancement
  • Support positive Head Coach relations with internal and external stakeholders
  • Evaluation of student-athlete experience
  • Evaluation of competitive success
  • Evaluate job performance, develop and support the professional growth of all direct reports
• Role model positive behaviors and leadership for student-athletes, coaches and staff
• Maintain personal compliance with all relevant governing bodies to include:
  • NCAA
  • Patriot League
  • ECAC Hockey
  • Athletics Department
  • University policies

Colgate Athletics Mission:
To be an inclusive community of competitive excellence

Athletics Department Values:
Thoughtful - Careful, reasoned, inclusive thinking
Driven - Relentless, energetic, focused pursuit of courageous goal
Enthusiastic - Passionate, positive, fun presence
Cohesive - Close-knit, collaborative, consistent teamwork
Bold - Creative, resourceful, fearless winners

This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.

Department Athletic Administration
Hiring Wage/Salary Range $72,000 - $76,000
Division Athletics

Technical Competencies

Athletic Administration

Demonstrated knowledge and experience in athletic administration with proven ability to strategically lead, manage and operate areas of sports marketing and promotions, athletics communications, sport supervision, ticket sales, and corporate partnerships.

Management Skills

Demonstrated ability to select, develop and retain high performing work teams, to include: Demonstrated skill in the development of employee skills, performance and behaviors. Demonstrated ability to effectively coach and communicate with employees on issues of pay, performance and development. Demonstrated ability to consistently identify, hire and retain high performing employees.

Fundraising

Demonstrated ability to strategically plan fundraising initiatives. Proven track record of creating and maintaining positive relationships with donors and demonstrated ability to develop, plan and execute fundraising initiatives and events for an athletics department.

Communications Planning and Strategy

Demonstrated ability to create and develop all aspects of an effective athletics communication strategy. Demonstrated expertise and ability to analyze, plan, develop, deliver and evaluate photographic, graphic or web content to support all forms of athletics communications.

Marketing and Public Relations

Demonstrated ability to develop, analyze and evaluate a strategy for effective communications. Demonstrated ability to develop, analyze and evaluate written content to be used for communications with the media, fans, prospective student-athletes and alumni. Demonstrated ability to develop, analyze and evaluate athletics marketing programs and materials.

Stakeholder Relations

Demonstrated ability of creating and maintaining positive and effective relationships with key stakeholders, to include media outlets, vendors, coaches, student-athletes, alumni, local community, fans, parents, faculty and other University constituents.

Budget and Finance

Demonstrated ability to provide stewardship of a material amount of University resources. Demonstrated ability to forecast budget needs and then manage within resulting operational budget parameters.

Compliance

Proven knowledge and a track record of complying with NCAA, conference and institutional regulations.

Behavioral Competencies

Personal Accountability for Results

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Effective Communication

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Problem Solving and Decision Making

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Change Management

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Leadership and Teamwork

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Creativity and Innovation

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Diversity and Inclusion

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Sustainability

Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.

Requirements

Professional Experience/ Qualifications

• Professional experience working in athletics administration or a similar setting.
• Ability to work cooperatively with university departments and internal and external constituents, strong leadership, management and interpersonal skills.
• Ability to initiate and complete projects independently
• Good written and oral communication skills
• Demonstrated experience with managing multiple tasks
• Proven ability to relate productively with a diverse population
• Working knowledge of all NCAA rules and regulations.

Preferred Qualifications
A minimum of 5 years of experience is preferred.

Education
A Bachelor's degree is required, preferably in accounting, business administration, finance, economics, or related field.

A Master's degree is preferred.

Physical Requirements
Certifications
A current valid driver's license, in accordance with the University's Driver Safety and Motor Vehicle Use Policy is required.

EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Other Information
Colgate University is committed to the principle of institutional control in administering its athletics program in a manner consistent with the NCAA, ECAC, and Patriot League rules. Each individual involved in the athletics division is obligated to maintain competency and knowledge of the rules, to act within his or her realm of responsibility in full compliance with the governing legislation, and to report any violation of NCAA, ECAC or Patriot League rules of which he or she is aware. Should a situation warrant further investigation, you have an affirmative obligation to cooperate full in the infractions process, including the investigation and adjudication of a case. The failure to do so can be grounds for your termination with cause.

Department Statement
The Associate Athletics Director for Business Operations provides strategic and effective leadership of the business and financial operations for the Colgate Athletics Department. This position is a highly visible leadership role requiring an individual with outstanding interpersonal skills, including diplomacy, tact and political savvy. This position will include sport oversight responsibilities and be a member of the Athletics Senior Leadership Team.

Posting Detail Information

Requisition Number 2024A002Posting
Temporary No
Work Schedule
Job Open Date 04/15/2024
Job Close Date
Open Until Filled Yes
Special Instructions Summary