VISTA Subsite Coordinator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Community Empowerment and Opportunity (CEO) provides leadership on issues of economic justice by advancing racial equity and inclusive growth to ensure that all Philadelphians share in the city’s prosperous future and by alleviating the immediate impact of poverty on individuals, families and communities. CEO is Philadelphia’s Community Action Agency (CAA); CAAs are private or public agencies created by the 1964 Economic Opportunity Act and federally designated to receive Community Services Block Grant (CSBG) funding.

Guiding Principles (We believe…)

• The people of Philadelphia deserve the opportunity to live happy, healthy, full lives.
• City Government should both recognize its culpability in creating and sustaining inequity and aspire to its responsibility to provide opportunities, represent the best interests, and promote the well-being of all residents.
• People can offer meaningful insights into both personal experiences and how systems around them function.
• Poverty is a deliberately created systemic issue and city government can lead in calling for justice and dismantling the barriers that often prevent opportunities.

Values (How we work)

• Dignity: We actively respect our individual colleagues and people in the community.
• Inclusivity: Our work is more beneficial, valuable, and valid when our full range of experiences, knowledge, and skills can contribute.
• Persistence: We recognize the challenges inherent in this work, and when we get discouraged, we find ways to be resilient, lift each other up, and push forward.
• Accountability: We are transparent and honest about our plans, our actions, and our results.
• Honesty: We create a space to have healthy, honest dialogues about systems, people, and misconceptions and then communicate truthfully.

Job Description

Position Summary:

This position will work closely with the VISTA Member Experience Coordinator, Outreach & Recruitment Coordinator and VISTA Program Director to ensure overall project success.

The VISTA Sub-site Coordinator will be responsible for supporting departmental supervisors to ensure successful project recruitment, development, and management.

Essential Functions:

• Lead cross-departmental trainings, meetings, and communications with City departments to develop three-year VISTA projects and AmeriCorps grant application materials that are in compliance and high quality
• Manage project and supervisor workshops and trainings for City departments who host VISTA members
• Support departments and Program Director with project development and VISTA Assignment Description development
• Execute general upkeep in compliance with grant requirements and regulations as needed
• Support the Serve team’s strategic efforts to increase diversity of VISTA applicants and decrease barriers to service
• Work with Program Director to identify City needs that could be met with VISTA support, including continuing work on the Opioid Crisis and supporting new efforts for COVID-19 recovery
• Support City departments through the project development process by maintaining communication and deadlines
• Conduct quarterly site visits with VISTA supervisors to ensure compliance and support for members with support as needed from the Program Director
• Coordinate review process for Serve VISTA Project proposals
• Train new and returning VISTA Supervisors on program procedures and protocols
• Support departments and supervisors in recruitment and member selection
• Provide ongoing support to supervisors and sites
• Support program expansion through relationships, training, and innovative tactics
• Work with the Director to develop and implement an evaluation tool to evaluate success
• Act as a representative of Serve Philadelphia on the National Service Task Force.
• Supervise at least 1 VISTA Leader; work with fellow coordinators to create a VISTA Leader supervision framework
• Other duties as assigned

Competencies, Knowledge, Skills and Abilities:

• Ability to mediate, problem solve, and coach supervisors to support and develop VISTAs
• Understanding of progressive workforce development principles
• Ability to successfully work with others as a part of a team.
• Commitment to diversity, equity, and inclusion values.
• Strong presentation and training skills
• Clear understanding of best practices in community engagement and volunteer recruitment/retention.
• Demonstrated coalition and partnership building skills
• Identifying opportunities to strengthen existing programs, create and/or enhance implementation strategies, and work with a diverse team to implement action plans.
• Action oriented; an individual not afraid to roll up their sleeves and get into the details of the operation.
• Excellent time management skills with capacity to work simultaneously on multiple tasks and projects and deliver on deadline.
• Comfort working with data and digital systems.
• Ability to build new and maintain existing collaborative relationships with stakeholders.
• Excellent people-centered customer service skills
• Additionally, the Sub-site Coordinator should demonstrate:
• Ability to mediate, problem solve, and coach supervisors to support and develop VISTAs
• Understanding of progressive workforce development principles

Qualifications

• At least 2-3 years of experience in program coordination
• Complete a mix of telework and in person duties
• AmeriCorps service experience is preferred, but not required

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $60,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx