Supervising Civil Case Manager (Court Administrative Officer V) - Court of Common Pleas, Trial Division - Civil

Company Description

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As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Job Description

Position Summary

This is supervisory work leading the operations of a major court function supporting the judiciary of the Philadelphia Court of Common Pleas. Work involves supervision of staff including civil case managers and administrative staff, conducting civil case management conferences, maintaining accurate records and reports for Judicial Team Leaders and other judges assigned to the Trial Division – Civil, conducting pre-trial and case management conferences in specialized programs including, but not limited to Landlord-Tenant Appeals and City of Philadelphia Code Enforcement cases.  Work is performed under the supervision of the Deputy Court Administrator, and Director of the Complex Litigation Center.

Pursuant to the Supreme Court's Per Curiam Order dated December 29, 2015, an attorney employed in the Unified Judicial System shall be prohibited from appearing as counsel in the division/section of the court in which the attorney is employed. 

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or

all-inclusive.  Other duties may be required and assigned.

• Schedule case management and Court events, including Hearings, Settlement Conferences, Pre-Trial Conferences and Trial.
• Conduct case management conferences in civil cases in major programs using Zoom to confirm track assignments, issue case management orders, identify approximate preliminary value of a claim, identify existing or potential impediments to attaining disposition within stated time frames, and attempt to attain amicable resolution of case.
• Conduct settlement and pre-trial conferences as needed.
• Coordinate case processing activities with other court employees and offices within the District to ensure timely and proper processing of all case-related matters.
• Respond to inquiries by attorneys and unrepresented parties regarding local Court procedures and facilitate compliance with procedural requirements. 
• Inform the Bar on local court procedures and protocols.
• Promote efficient case management through professionalism and understanding of the role of the Court.
• Complete administrative tasks associated with assigned caseload.
• Establish and maintain effective working relationships with employees, members of the judiciary, court and departmental administrators, and diverse court clientele and members of the public.
• Conduct case management conferences for the City of Phila. Code Enforcement program cases.
• Conduct pre-trial conference for the Landlord-Tenant Appeals program cases.
• Assume role of “back-up” to both the Program Coordinator for the Civil Tax program and the Settlement Conference Officer for the Major Non-Jury and Arbitration Appeals programs.
• Prepare and submit performance evaluations for supervised staff.
• Perform related work as required with strict adherence to deadlines.

ENVIRONMENTAL CONDITIONS:

Standard courtroom and clerical office conditions.

Direct contact with diverse court clientele.

MARGINAL FUNCTIONS

Provide general information pertaining to the assigned functions.

Perform related work as required.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills, and Abilities

• Thorough knowledge of the state and local rules of civil procedure and statutes;
• Thorough knowledge of the components, functions, and processes of the Trial Division - Civil case management system;
• Ability to identify and analyze a variety of administrative and procedural problems and to make sound recommendations as to their solution;
• Ability to establish and maintain effective working relationships with the public, attorneys, supervisors, and judiciary;
• Communicates effectively with others by providing information clearly and concisely both verbally and in writing;
• Takes initiative, sets priorities, meets deadlines, and completes assignments in a timely fashion;
• Considerable knowledge and understanding of the operations of the Civil Case Management Center.
• Proficient customer service skills.
• Knowledge of supervisory methods and practices.
• Knowledge of principles, standards, and goals of administrative organization and management.
• Ability to supervise a moderate size group of employees engaged in varied tasks.
• Ability to represent the department in conferences and meetings with public and private officials.
• Ability to provide information clearly and concisely both verbally and in writing.
• Formulates and articulates a vision for the department.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Qualifications

1. Must be a member of the Bar of the Supreme Court of Pennsylvania in good standing prior to employment start date.
2. At least two (2) years of civil litigation experience.
3. Successful completion of a criminal background investigation.
4. Ability to perform the essential functions of the position.
5. Covid-19 Vaccination recommended.
6. Full-Time On-Site position.

Additional Information

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $82,188 - $91,583 

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• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 4 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
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• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx